cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Everything you need to know about banking in QuickBooks Online - Discover more
mick_univ_1
Level 1

Entering invoices for on foreign service/software download purchases

I have three transactions I need to enter in QuickBooks desktop version:

 

1: Invoice for cloud back up service from a US company for £120

 

2: Invoice for malware protection software downloads from France for £80

 

3 Payment received as commission from a French Company for other companies buying their software from my recommendation for £40

 

I understand that I have to include some form of VAT entry(ies) for HMRC purposes on some or all of the above, but I haven't come across any straightforward explanations or worked examples of what entries or appropriate VAT codes needed anywhere. Any help would be appreciated.

 

Regards

Mick

Solved
Best answer August 04, 2022

Accepted Solutions
Carneil_C
QuickBooks Team

Entering invoices for on foreign service/software download purchases

Welcome to the Community, @mick_univ_1. I appreciate you laying out the details of your concerns. Rest assured, I'm here to assist you with your queries one at a time.

 

To enter those invoices in foreign currency, we can utilize the Multicurrency feature in QuickBooks Desktop. This way, it allows you to assign a specific currency to a profile or an account. Please know that it can no longer be turned off once enabled.

 

Before proceeding, ensure to o create a backup company file. Once ready, here's how you can turn on Multicurrency:

 

  1. Go to the Edit menu, then select Preferences.
  2. Choose Multiple Currencies.
  3. From the Company Preferences tab then, tick Yes, I use more than one currency.
  4. Go to the drop-down, and select your home currency.

 

From there, we can now enter those transactions with a foreign currency. For more details about adding foreign currency to transactions, please refer to this article: Set up and use Multicurrency.

 

Also, with regards to the entries or the appropriate VAT codes that are needed, I recommend consulting your accountant to ensure the accuracy of your accounts. If you're not affiliated with one, you can utilize our Find an Accountant tool to look for one in your area.

 

In addition, I've got these helpful resources that may come in handy if you’ll want to pull up some reports that can give you a snapshot of your business and personalise them to modify the information according to your needs:

 

 

Please let me know if you need clarification about multicurrency and VAT in QBDT. I'll be standing by for your response. Have a great day, and stay safe.

View solution in original post

1 REPLY 1
Carneil_C
QuickBooks Team

Entering invoices for on foreign service/software download purchases

Welcome to the Community, @mick_univ_1. I appreciate you laying out the details of your concerns. Rest assured, I'm here to assist you with your queries one at a time.

 

To enter those invoices in foreign currency, we can utilize the Multicurrency feature in QuickBooks Desktop. This way, it allows you to assign a specific currency to a profile or an account. Please know that it can no longer be turned off once enabled.

 

Before proceeding, ensure to o create a backup company file. Once ready, here's how you can turn on Multicurrency:

 

  1. Go to the Edit menu, then select Preferences.
  2. Choose Multiple Currencies.
  3. From the Company Preferences tab then, tick Yes, I use more than one currency.
  4. Go to the drop-down, and select your home currency.

 

From there, we can now enter those transactions with a foreign currency. For more details about adding foreign currency to transactions, please refer to this article: Set up and use Multicurrency.

 

Also, with regards to the entries or the appropriate VAT codes that are needed, I recommend consulting your accountant to ensure the accuracy of your accounts. If you're not affiliated with one, you can utilize our Find an Accountant tool to look for one in your area.

 

In addition, I've got these helpful resources that may come in handy if you’ll want to pull up some reports that can give you a snapshot of your business and personalise them to modify the information according to your needs:

 

 

Please let me know if you need clarification about multicurrency and VAT in QBDT. I'll be standing by for your response. Have a great day, and stay safe.

Need to get in touch?

Contact us