How should I categorise a VAT payment HMRC have debited from my company account, for a return filed via Quickbooks?

Hello amit,

Thank you for contacting community.

To record either a payment or refund regarding your VAT from HMRC please follow the below steps:

1. Log into QuickBooks Online.

2. Go to the Taxes section on your left hand navigation bar.

3. For the period you are wanting to record the payment / refund you will have a drop down arrow on the same line but the far right hand side under the Action column.

4. Click this an either select Record Payment or Record Refund.

5. Fill in the information, date, bank and amount and save.

If you have our bank connected to QuickBooks you can then match the transaction from your For Review section to the payment/ refund you created in the steps above. 

Let me know if you have any queries. Or, if you'd like to go through this over the phone, you can call our dedicated team who will be happy to assist you. Our contact details can be found here along with our opening hours.

Hi!

When I do that, my bank doesn't appear in the list and if I save it as Undeposited Funds i can't match it in Banking...

Am I doing something wrong?

Hello there, AlfonsoCalabia.

Let's make sure your bank is connect with QuickBooks Online (QBO).

All the banks that are connected with QBO can be seen on your Banking page.

If it's not there, you'll need to connect it with QBO. I'd be glad to show you how.

1. Go to Banking.
2. Select Connect from the landing page, or select Add account if you've already created an account.
3. Select Continue.
4. Fill in the necessary information.
5. Click Connect.

Should you need reference about the process of connecting your bank, here's an article for you: Connect your bank account in QBO.

If the bank is already connected but still unable to see it in the list when trying to record a refund, then we can try some basic browser troubleshooting steps to isolate this issue.

First, we'll want to use a private browser or incognito when recording a refund. If doing this works, I suggest clearing the cache of your regular web browsers to eliminate unnecessary stored data that's causing this unexpected behavior. Otherwise, try using other supported browser.

If you continue experiencing the same thing, I recommend you get in touch with our QuickBooks Care Support for further investigation.

Here's how you can reach them:

1. Sign in to your QuickBooks Online company.
2. Click the Help icon in the upper right of the screen.
3. Select Contact US on the pop-up. 
4. Enter what you're needing assistance with in the How can we help? field and choose Continue. 
5. Click Get a callback.
6. Enter your contact information.
7. Select Call me.

Let me know if you have other questions. I'm always here to help.

Hi Charies,

Thanks for your answer.

- I have my bank properly connected and I can see the refund in my downloaded transactions.

- I Record the Refund in the VAT tab, but in the tab to introduce the Bank account, my bank doesn't appear in the list, so I select "Undeposited Funds". Maybe this is the step I do wrong? Because when I go back to banking, the item doesn't appear when i try to "Find a Match"

Many thanks

Alfonso