Hi there.
With QuickBooks Online Standard Payroll, you can import a Full Payment Summary (FPS) file in an XML format. You can only import one file with the highest number of employees and must not contain multiple payroll schedules.
Note you can only import one file with the highest number of employees and must not contain multiple payroll schedules.
Here's how:
- Go to Employees or Payroll menu, then select Let's go.
- When prompted, select Yes, import my data.
- On the next page, select your previous payroll software, then select Next.
- Export a Full Payment Submission (FPS) with the highest number of employees. This needs to be in XML format. Note: It's important to ensure you select the most recent FPS with the most amount of employees to ensure that you're able to pick up where you left off with no or limited manual entry.
- Select Upload file on the next page, then select your exported XML file.
- On the last page, select Next to start the import. If we're unable to import your file, you'll see a message explaining what action you need to take.
- Log in to your previous payroll software.
- Save it somewhere safe, such as your Desktop or My Documents on your computer.
Additionally, you'll want to set the opening balances for leave entitlements and the year to date payment figures for your employees.
Feel free to visit the Community again if you need further assistance while working in QuickBooks. Simply click the Reply button and post your comments. I'm always around to answer your questions.
