Thank you for sharing such detailed information about your situation, Craig.
You’re absolutely correct that linking both the master account and the individual credit card accounts in QuickBooks Online can lead to duplicate transactions. This happens because the master account consolidates all transactions from the individual accounts, resulting in the same transactions being recorded twice. This duplication can cause confusion and complicate the reconciliation process.
To keep your bookkeeping clean and efficient, I recommend unlinking the master credit card account from QuickBooks and reconciling transactions directly on the two individual credit card accounts. This approach ensures you can match each card’s transactions to its corresponding monthly statement, keeping your records accurate and your reconciliation process straightforward.
That said, it’s always a good idea to consult with your accountant to confirm the most appropriate setup for your business and ensure everything aligns with your financial reporting needs.
If you have any other questions or need further assistance, feel free to reach out or leave a reply below. We’d be happy to assist.
