Hello AndyA60, 

Welcome to the Community page, 

So what you would need to do is create an expense out for the hire from the +new section and then create a deposit so it would be to put it back into the same hire expense account. This will then cancel each other out in the account. Then you can just match/add at the banking page that its money out and money in and you can add a note on the deposit to say it’s a refund back in and what for so you know for future reference.