Thank you Ashleigh, however I can't quite follow the steps as I am on quickbooks online so instead of step 4 : 4) Tick the invoice payment listed under 'Select the payments included in this deposit'

The choice I have is to add funds to this deposit and then have to fill in received from, account, description, payment method, ref no, amount vat - rather than linking to an invoice.

Can you advise how to process this on QB online?

Many thanks

nickie