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Level 1

Deleting duplicate income transaction

Hi all,


I have marked invoices as paid and then categorised income from banking which in turn duplicates my income. 


My questions are:


1. Can I just locate the banking deposits and delete them


2. If I delete them, will a vat adjustment automatically occur as I have over paid vat for previous 2 quarters.


Thank you




QuickBooks Team

Deleting duplicate income transaction

Thank you for reaching out to the Community. I’ll help you with deleting duplicate transactions in QuickBooks Online (QBO).


The amounts will automatically adjust when duplicate transactions are deleted. On the other hand, when adjusting your VAT account, you’ll have to do it manually. Consequently, your VAT control and/or VAT suspense account will be impacted by the return. Thus, consulting your accountant is one of the best options for expert advice.


Consider reading this article for detailed steps on how to adjust VAT, as well as the basic conditions for when you can perform it: Make VAT adjustments in QuickBooks Online.


Since you mentioned that you have already categorised the transactions, let's consider deleting the other duplicate directly from your account register. Let me show you how.


  1. Go to Accounting.
  2. Select your bank account.
  3. Under ACTION, select View register.
  4. Choose the transactions in question, one at a time.
  5. Select Delete.
  6. Click Yes.


Additionally, you can consider categorising and matching your transactions again. After that, reconcile your account in QuickBooks Online.


Let me know if you need further assistance with your banking transactions. The Community always has your back. Have a great day!

Level 1

Deleting duplicate income transaction

Hey, thanks for responding. The specific thing I need to know for sure is when I delete the deposit amount, will that adjust my VAT current quarter as I should have a reimbursement due to overpayment 



QuickBooks Team

Deleting duplicate income transaction

Thanks for getting back to us in the Community! I’m here to chime in and help you with each of the details you need in QuickBooks Online. 


To answer your first question, I do agree that you can just locate the bank deposits and delete the duplicates.


For the second question, a VAT adjustment won’t occur when you’ve deleted the transactions. That said, you’ll have to manually adjust your VAT return. However, if you’re unsure about making an adjustment, I recommend seeking expert advice from an accountant. 


Here's an article you can refer to for detailed steps on this process: Make VAT adjustments in QuickBooks Online


Check these handy articles for your guide about:



Get back to me here if you have further questions about managing your transactions in QBO. I'd be more than happy to answer it for you. Have a nice day.

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