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John Hood
Level 1

Duplicated Expense & Bill transactions

I've added a load of Expense transactions for my Client's Supplier. The Client has now added (through Receipt Bank) all of the same receipts which has created Bills. These Bills are all marked as outstanding but obviously already have Expense transactions. What is the best way to deal with this:

 

1. Delete the Bills entries (60 +)

2. Undo the relevant Categorised Expense transactions from the Bank Feed so they will then be in "For Review" and will  "Match" to the outstanding Bills 

3. Some other (quicker, hopefully) way to match up everything for the Bank entries and Bills

 

 

 

 

2 REPLIES 2
EmmaM
QuickBooks Team

Duplicated Expense & Bill transactions

Hello John,  There is not a quicker way to deal with that which would be true to the transactions. The cleanest way to do it, in terms of if those transactions should be bills and not expenses paid straight away, would be to undo the categorised expenses in batch in the banking categorised section and then match to the bills. However, it will only undo the match not the transaction added so expenses would have to be deleted. Has that period been reconciled in QB using the reconcile tool? The option with the least work would be to delete the bills. If the account has been reconciled when you delete the expenses you would then need to reconcile with the bill payments.  I hope that makes sense any Q's just ask.

KA2022
Level 1

Duplicated Expense & Bill transactions

Hi I’m in a right mess. All supplier invoices were entered as bills not expenses. So we matched them to payments to get them as expenses? But now p&l in a mess

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