Payroll setup error

When you say 'rollback the pay runs', you mean delete the 4 payrolls that they have run to date? And that will let me edit the setup data again? That would be a better/simpler approach for my option 1, rather than deleting the employee records...

Also - is there a way to avoid submitting the FPS when you run a payroll?

(As I don't see much point in re-submitting the FPS already sent, although to comply with the rules 100% they probably should.)

Thanks for getting back to us, @richard96.

Yes, you're right rollback the pay runs means deleting all the employee's payments in the payroll. This way you can edit the set up of your data again.

Before deleting the entire payroll, make sure to print out all the payslips and reports beforehand, so you have all the information when you recreate the payroll.

To delete a pay run, here's how:

1. Go to the Employees or Payroll menu.
2. In the Payroll History section, choose the most recent period.
3. Click Action on the Payroll details page, and select Delete Payroll.
4. Type Yes in the box, then click Delete.
5. Repeat the steps above for additional pay runs.

For more details, check out this article: Deleting a pay run in QuickBooks Online Standard Payroll.

To be compliant to HMRC, you'll need to submit an FPS every time you run payroll and this will create employee's information.

For future reference, I'm adding this article with links that can guide you in utilizing different tasks in managing payroll in QBO: QuickBooks Online Standard Payroll Hub.

Please let me know how it goes or if you have any other questions. I'll be happy to help. Take care always!