How to transfer data from existing quick book online to new QB online.

ben-jbpaccountin · ‎January 02, 2021

ReymondO · ‎January 02, 2021

Glad to have you here in the Community, @ben-jbpaccountin.

Let me walk you through the process of how to transfer your existing QuickBooks data to your new account. You can export your old data to Excel and save it to your computer. Then, import it to your new QuickBooks account to transfer your files. Here's how:

In your existing QBO account, click the Gear icon and select Export data.
In the Reports tab, select the date range and choose the report you want to export.
Click Export to Excel.
Then, go to the Lists tab and select Customers, Employees, and Suppliers, then click Export to Excel.

Here's an article you can read for more details: Export reports, lists, and more.

Once done, save the data to your computer and import it to your new QBO account.

Click the Gear icon, then select Import data.
Select the data you want to import.
Hit the Browser button and select the file you export.
Click Next, then follow the onscreen instruction.

You can check out this article for further guidance: Common questions about importing data to QuickBooks Online.

Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I've got your back. Have a great day and be safe.

View solution in original post

ReymondO · ‎January 02, 2021

Glad to have you here in the Community, @ben-jbpaccountin.

Let me walk you through the process of how to transfer your existing QuickBooks data to your new account. You can export your old data to Excel and save it to your computer. Then, import it to your new QuickBooks account to transfer your files. Here's how:

In your existing QBO account, click the Gear icon and select Export data.
In the Reports tab, select the date range and choose the report you want to export.
Click Export to Excel.
Then, go to the Lists tab and select Customers, Employees, and Suppliers, then click Export to Excel.

Here's an article you can read for more details: Export reports, lists, and more.

Once done, save the data to your computer and import it to your new QBO account.

Click the Gear icon, then select Import data.
Select the data you want to import.
Hit the Browser button and select the file you export.
Click Next, then follow the onscreen instruction.

You can check out this article for further guidance: Common questions about importing data to QuickBooks Online.

Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I've got your back. Have a great day and be safe.

Fiat Lux - ASIA · ‎January 03, 2021

@ben-jbpaccountin

Open a new blank QBO account

https://quickbooks.grsm.io/UK

then you may have 2 options:

1. Utilize a migration tool

https://transactionpro.grsm.io/qbo

2. Purchase a 3rd party migration service.

chazza · ‎October 15, 2022

when we do an export in this way does it delete the data from QuickBooks?

Fiat Lux - ASIA · ‎October 15, 2022

@chazza

No. You must delete the data on your old QBO account yourself or cancel your account and let Intuit delete your data after one year.

AbegailS_ · ‎October 15, 2022

Hi there, @chazza.

Fiat Lux - ASIA is right you can delete your old account or let Intuit delete your data within a year. I’m here to add some information.

If your account has been active for more than 90 days, your data can't be deleted. Thus, we can cancel your account and start a new subscription. Here's how you can do it:

Go to Settings and select Account and settings.
Choose Billing & subscription.
Then, select Cancel subscription.
Follow the on-screen prompts to complete the process.

If your QBO account is less than 90 days old, you have the option to purge your account if you're using QBO Plus Essentials and Advanced versions. The system deletes all data entered into the company, and you're unable to restore or reverse it. I'd be glad to show you how:

Sign in to your QuickBooks Online Company.
Change the URL to include /purgecompany
Example: Change https://app.qbo.intuit.com/app/homepage to https://app.qbo.intuit.com/app/purgecompany
The next screen will provide a summary of the items to delete. Type YES to delete the data, then select OK.

Furthermore, you can visit this handy article for more details about this process: Delete your data and start over in QuickBooks Online.

For future reference, you can read through these resources to learn more about managing your data:

If you have any trouble with any transactions in QuickBooks Online, please let me know and I’ll do everything I can to help here in the Community!

AGI Avant Group · ‎May 26, 2023

I’d like to know how to transfer all the data from one company to another as I just set up a new license for this company and need to move data over. Thanks

LieraMarie_A · ‎May 26, 2023

Hi there, @AGI Avant Group.

To clarify, are you trying to move from one QuickBooks Online company to another? To do so, you can follow these steps:

Export data from the original company:

Log in to QBO for the original company.
Go to the Gear icon and select Export Data.
Choose the data you want to export, such as customers, vendors, chart of accounts, products, services, etc.
Click Export to Excel. QBO will create a .zip file containing the exported data.

Import data into the new company:

Log in to QBO for the new company.
Go to the Gear icon and select Import Data.
Choose the data you want to import from the .zip file, such as customers, vendors, chart of accounts, products, services, etc.
Follow the prompts to import the data.

However, if you need to transfer from QBO to QuickBooks Desktop, you can refer to this article for detailed steps: Migrate Data.

I’ll keep an eye out if you have more questions about managing your data. Just let me know in the comments. Have a wonderful rest of your day!

Fiat Lux - ASIA · ‎May 27, 2023

@AGI Avant Group

You can purchase a 3rd party migration service or use a migration tool.

https://get.transactionpro.com/qbo

franky4 · ‎June 23, 2023

Hello, I just followed your instruction and exported all data and then go to new QBO (Accoutant version).

But when go to Import data page (Bring your existing data into quickbooks) but I can't find balance sheet /P&L/Trial balance....etc) other icon to import.

So now I have all excel file for old account data but don't know how import.

Please advise thanks.

Regards

Franky4

Fiat Lux - ASIA · ‎June 23, 2023

@franky4

You need to import starting from CoA, Lists (e.g Customer, Supplier, Item), and finally Transactions (e.g Bills, Bill Payments, Invoice, Receive Payments, Sales Receipt, Journal Entry).

https://quickbooks.intuit.com/learn-support/en-uk/help-article/import-export-files/common-questions-...

Another option, purchase a 3rd party conversion service.

amli2019 · ‎July 24, 2023

According to this help article https://quickbooks.intuit.com/learn-support/en-uk/help-article/import-export-files/common-questions-... the data import must be performed in the following order

1. Customers
2. Suppliers
3. Products and services
4. Invoices
5. Bills

Assuming the specific order of imports is followed, does the migration of this data also include all previously entered Journal Entries, Bills (including attachments), Bill payments etc.? So that the end result is a 100% replica of the original account?

Thanks

Fiat Lux - ASIA · ‎July 24, 2023

@amli2019

Customers, Suppliers, Product & Service = List

Invoices, Bills = Transactions

Other transaction data (e.g Receive payments, Bill payments, Sales Receipt) = you can use a migration tool

https://get.transactionpro.com/qbo

Another option, buy a 3rd party migration service.

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How to transfer data from existing quick book online to new QB online.