Quickbooks Pro 2019 - Adding Bill issue!!

jg17 · ‎October 05, 2019

Hi!

I'm new to quickbooks, I have a problem here and hope someone can resolve/explain.

Everytime I add a bill on QB, It adds it, but then adds the bill amount ontop of my account balance

An Example

My Account balance is

£500

I add a bill for something for, lets says £15

it will then in my account balance says £515,

shouldn't the balance say the same £500, until you pay the bill, and when you pay the bill it goes down??

JamesDuanT · ‎October 05, 2019

Hello jg17,

It is possible that the account you enter under the Expenses tab is your bank account. Hence, it increases your bank balance when creating a bill. And it decreases upon paying the bill using the same bank.

Make sure you enter the correct affected accounts under the Expenses tab.

Open the bill and go to the Expenses tab.
Select the correct expense account in the ACCOUNT column.
Enter the necessary details and click Save & Close.

Feel free to browse this link to know more about the Accounts Payable (A/P) workflow in QuickBooks Desktop.

If you need more help with this, please let me know. I'll be around!

jg17 · ‎October 05, 2019

Hi,

It dosn't appear to change it,

Why would it increase the bank balance when creating a bill? when the bill is an expense??? so surely it should stay the same amount, as it very confusing!

if I got £500, and I make a bill for £15

so How would I see the actual account balance, without seeing the temp income on the bill???

Surely it should display £500 in my list, and then when I press pay it deducts it.

I tried the below.

It is possible that the account you enter under the Expenses tab is your bank account. Hence, it increases your bank balance when creating a bill. And it decreases upon paying the bill using the same bank.

JamesDuanT · ‎October 05, 2019

Thanks for getting back, jg17.

Yes, creating and paying the bill should reduce your bank balance.

If you're not using the Expenses tab when creating the bill, are you perhaps using Items? If so, this might be reason why your bank balance increases.

Lets review how this item is set up. Here's how:

Open the bill and take note of the item.
Close the bill.
Click Lists at the top menu and select Item List.
Double-click the item to edit it.
In the the Edit Item window, make sure you select an expense account in the Account field.
Click OK.

Then, let's create a dummy bill and pay it. This should reduce the bank balance after paying it.

If the same thing happens, we can check if your company file is damaged. We can do the Verify and Rebuild process. This will identify and fix data issues within your company.

Let me know how this goes.

jg17 · ‎October 05, 2019

Just so we can make sure we got our accounts setup,

Say we started a new Account,

Please tell us how do we setup so that our income in the charts account and expense account links to our Main Bank account that we created on there,

and then how can we then create a service to come from the main bank account balance as a bill.

Anonymous · ‎October 05, 2019

We can get your account set up in no time, jg17.

QuickBooks can only link the bank accounts from your Chart of Accounts to your online banking.

These are the steps to set up your Bank Feeds:

Click on the Banking menu.
Select Bank Feeds.
Select Set Up Bank Feed for an Account.
On the Bank Feed Setup window, search the bank's name.
Follow the instructions on the next pop-up window.

This article comes in handy to help you more with connecting bank accounts: Set up accounts for Bank Feeds.

Then, let's go ahead and deal with your products/services setup. To add a new item, these are the steps:

Click on Lists at the top menu.
Select Item List.
Click on Item.
Select Add.
Choose a type (service) and the item name/number.
Check the This service is used in assemblies or is performed by a subcontractor or partner box.
Enter the Cost and Sales Price information. (From this section, select an expense and income account for Cost and Sales Price, respectively. )
Click on OK.

There will be more information about this topic in this reference. Set up your product’s bill of materials.

I'm confident that you can start working on your company file now. Let's have more various types of conversations about QuickBooks by posting comments below. Have a nice day!

jg17 · ‎October 05, 2019

I think I got it!

MaryLandT · ‎October 05, 2019

Hi there, g17,

Glad to hear everything works on your end with adding bills.

Please know we're always around to help you with any QuickBooks issues you may be having. Don't hesitate to post again and we'll be glad to provide the information you need

Have a pleasant day.

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Quickbooks Pro 2019 - Adding Bill issue!!