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zoe3
Level 1

Can I record receipt of part payment?

I have received part payment of an invoice.  How do I record this?

19 REPLIES 19
Mia Baptiste
Level 3

Can I record receipt of part payment?

I believe there is no option for part payments on the self employed version of QuickBooks (QBSE).

The only solution I was told was to re-issue the invoice as 2 separate invoices. So you would have to credit the existing invoice and raise 2 separate invoices, one for the paid amount and another for the remaining balance... this is because the "invoicing" part of QBSE is not part of the ledger itself and figures do not appear on your tax return. QBSE is for small cash basis sole traders only so if you are requiring "Debtors reports" you will need a business licence from QuickBooks.

I hope this helps guys
JessT
QuickBooks Team

Can I record receipt of part payment?

Yes, you can partially pay an invoice in QuickBooks Desktop, Zoe.

Simply open the invoice, hit the Receive Payments icon, and update the Payment field. (see screenshots). When you open it back, you’ll see an updated balance due amount.

That’s it. If you have other questions, please let me know.

HMPHOTOLONDON
Level 1

Can I record receipt of part payment?

Hi guys - there is no opton for RECEIVE PAYMENTS in Self Employed. Only MARK AS PAID?
JessT
QuickBooks Team

Can I record receipt of part payment?

Hi @HMPHOTOLONDON,

Thanks for dropping by. For the Self Employed version, you can click the Mark as paid option in the Action column. See more details about invoicing in QBO Self employed here: <a rel="nofollow" target="_blank" href="https://community.intuit.com/articles/1592027">https://community.intuit.com/articles/1592027</a>.
HMPHOTOLONDON
Level 1

Can I record receipt of part payment?

Hi - that has no answered the question. I dont want to mark it paid. How do i show PARTIAL PAYMENT?
coppicecakes
Level 1

Can I record receipt of part payment?

I'd like to know how to mark it as part paid for the self-employed option.
Mia Baptiste
Level 3

Can I record receipt of part payment?

We would also like to know?
TeddyCox
Level 2

Can I record receipt of part payment?

I'd like the answer to this too please!
TessaT
Level 1

Can I record receipt of part payment?

I'd like the answer to this too please!
EtherealBirth
Level 1

Can I record receipt of part payment?

Id like to know this too please! As id like to invoice for a full amount, for example £250. But show that £50 deposit has been paid and that the outstanding balance of £200 still needs to be paid by whatever date. 

TaliaI
QuickBooks Team

Can I record receipt of part payment?

Hello EtherealBirth,

 

You cannot mark invoices as partially paid within Self Employed - you will need to create 2 invoices as mentioned in Mia-Baptiste's answer above.

 

Thanks,

 

Talia

pilot87
Level 1

Can I record receipt of part payment?

Is part payment possible with the Simple Start version or only the Essentials and Plus version?

John C
QuickBooks Team

Can I record receipt of part payment?


Hi pilot87

 

If you create an invoice and then receive only partial payment, select receive payment > in the payment date box ensure you enter the date you received the payment > in the amount received box enter the amount that you actually received > save and close. When you receive the remaining amount select receive payment > ensure you enter the correct date > save and close.

pilot87
Level 1

Can I record receipt of part payment?

Hi John,

 
Select receive payment does not seem to be an option on the self employed version. Am I wrong?
 
It only allows you to mark the entire invoice as paid and does not allow for a date to be edited either. 
 
Alex
John C
QuickBooks Team

Can I record receipt of part payment?


Hi pilot87

 

I apologise, the information I provided you related to our small business product, which I incorrectly assumed you were using.

If you have created the invoice you can edit the invoice and enter the amount you actually received however you would then have to create a new invoice for the remaining amount.

pilot87
Level 1

Can I record receipt of part payment?

Hi John,

 

Thats a pretty poor way of going about it from an accounts perspective. I will therefore need to upgrade my account. Is the partial payment feature available on the Simple Start business version?

 

 

GeorgiaC
QuickBooks Team

Can I record receipt of part payment?

Hi pilot87, 

 

 

Yes you would be able to record partial payments against invoices using the Simple Start account.

 

There are many differences between the two products, so you might want to take a trail of the Simple Start before you make the switch.

 

You can see the differences and take a trail here: https://https://quickbooks.intuit.com/uk/

 

 

Thanks Smiley Happy

wayne wilkins
Level 2

Can I record receipt of part payment?

I found by editing the existing invoice (removing a part of the work) then creating a new invoice with the work or amount removed from original invoice.

InfinityBouquets1
Level 1

Can I record receipt of part payment?

Here’s how I recorded a partial payment in self employed:

1. Open the invoice 

2. created an “item” (in my case, the created item said ‘paid deposit’)

3. Used a flat rate and added a negative amount for the deposit paid. 

It’s really stupid that it can’t be done in this program and only certain versions offer partial payments!