Adding transactions on self employed online for previous tax year 2022 -23

MC1172 · ‎June 27, 2023

Hi I am new to quick book, I have learnt how to add a transaction (year 2022) and when I click save it won’t add the transaction, but if I entered it for todays date it accepts it, can I not put in last years details?

Kev-20 · ‎June 27, 2023

@MC1172
No is the answer as I have learnt at my peril because QBO only starts from the date "YOU" started your QBO or when you migrated your data. Anything prior to that date will not save which is a royal pain in the rear end when you consider entering your new finacial year, say November 1st 2022 and you begin QBO like I did.................

Then go to enter customer invoices who have not paid sinse September 2022 - it don't save it, instead you have to make a dummy invoice dated 1st November 2022 for the total amount - fair enough, but it don't allow for the stock etc/cost of materials that the invoice incurred back then, hence, it knaffs up your accounts report on top of your VAT reports because you might have already had the September's invoice accounted for in your VAT via QBDT in the first place

If that makes sense I hope

IMO, unless you do not invoice anyone, make no orders or do anything for a month, then and only then, you might have a fairly decent report via QBO to rely upon, other than that I have little faith unless I manually adjust figures and I'm not happy to do this as I'm no accountant

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Kev-20 · ‎June 27, 2023

@MC1172
No is the answer as I have learnt at my peril because QBO only starts from the date "YOU" started your QBO or when you migrated your data. Anything prior to that date will not save which is a royal pain in the rear end when you consider entering your new finacial year, say November 1st 2022 and you begin QBO like I did.................

Then go to enter customer invoices who have not paid sinse September 2022 - it don't save it, instead you have to make a dummy invoice dated 1st November 2022 for the total amount - fair enough, but it don't allow for the stock etc/cost of materials that the invoice incurred back then, hence, it knaffs up your accounts report on top of your VAT reports because you might have already had the September's invoice accounted for in your VAT via QBDT in the first place

If that makes sense I hope

IMO, unless you do not invoice anyone, make no orders or do anything for a month, then and only then, you might have a fairly decent report via QBO to rely upon, other than that I have little faith unless I manually adjust figures and I'm not happy to do this as I'm no accountant

MC1172 · ‎June 27, 2023

Hi thanks for letting me know, that seems really daft!
I will go back to the manual way that I have done for years, I was trying to move with times :face_with_tears_of_joy:

AbegailS_ · ‎June 27, 2023

Hi there, @MC1172. I understand you need to add your older transactions in QuickBooks Self-Employed without manually doing it. I'm here to share alternative ways to help you.

We can add transactions as far back as January 1, 2014, by following the instructions below by importing older transactions.

Here's how:

Go to Settings and select Imports.
Choose Import older transactions for the account you want to add transactions to.
Click Browse and find the file you downloaded from your bank. It's usually in your Downloads folder.
Select the file and select Open to start the import.
Review the column headers and data. Make sure the Date, Description, and Amount columns on the CSV match the columns and order in QuickBooks. The other column headers can be in any order.
Hit Continue to complete the import.

You can visit this link for more information about adding transactions in QBSE: Manually add transactions in QuickBooks Self-Employed.

Additionally, I've got you this article for more information about categorising transactions in QBSE: Categorise transactions in QuickBooks Self-Employed.

Should you need further assistance managing your invoices in QuickBooks? Or do you have any additional QuickBooks-related concerns? Feel free to get back to me anytime. I'll be more than happy to lend you help. Stay safe!

lourich22 · ‎August 14, 2023

Hi

I had an issue with the connectivity of my bank account so deleted it to reconnect it without realising I would lose all my data from when I started QBSE last April.

I have tried to import the transactions using this suggested method but it keeps telling me file error and won't upload them - it is a csv file so I'm not sure why it's not working.

Is there any other way of getting all my transactions back from April 2022 until May 2023?

Thank you.

Mich_S · ‎August 14, 2023

We don't want you to have this banking experience in QuickBooks Online, lourich22. I'm here to help you sort things out.

Before anything else, I'd like to ask for additional details regarding the error you're experiencing and the name of your financial institution. This helps us investigate more thoroughly and provide a resolution. Kindly include screenshots as well so we can identify which specific area in QBO you're encountering the issue.

Looking forward to your reply, lourich22. Don't hesitate to reach us again. Take care!

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Adding transactions on self employed online for previous tax year 2022 -23