Voiding Or Deleting An Invoice From A Closed Month

Hi Stephen, thanks for your post - there are two options when it comes to closing your books: allow changes after viewing a warning, or allow changes after viewing a warning and entering a password. Are you receiving any specific error when attempting to void/delete the transaction? 

Hi, thanks for confirming this, i see now what you say... :)

I've switched from Sage Line 50 so getting used to QuickBooks.

Can you confirm then, if i close off a month, then go back in and void an invoice, accept the warning that will pop up, will the voided invoice value be reflected in the profit and loss account, ie, if i void an invoice, will it deduct the invoice total from my profit, as does Sage Line 50?

:)

I appreciate you for coming back to the thread and adding some clarification about your concern, Stephen Turner. I'll be sharing details on how voiding entries works in QuickBooks to ensure you're able to manage your accounting data.

All the voided invoices will be reflected in the profit and loss account for recording purposes. Also, to ensure that your income transactions stay accurate. However, the amount of entry will become zero.

On the other hand, when you void a transaction in QuickBooks, you still have a history of the transaction and it won’t affect your account balances or reports. That said, it won't deduct the invoice total from your profit.

You can open this article to see further details on how voiding other transactions works in QuickBooks: Void or delete transactions in QuickBooks Online.

Feel at ease to comment below if you have other questions about managing voided transactions in QuickBooks. I'll be happy to assist you again. Keep safe and enjoy the rest of the day, Stephen Turner.

ok, appreciate the reply, but are totally confused now...

if i void an invoice, for say £100, this will be deducted from the Profit & Loss, so it will show my profit, less £100, i get this as i have just done this by voiding a customer invoice and my P&L was reduced by the same amount.

But then you said if i void a transaction, this does not get reflected in the P&L, so the P&L value will not get reduced, what is a transaction? I'm confused... :)

Hello again, @Stephen Turner.

I'd be glad to clear this up for you. 

Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero. Thus, after doing it, it will reduce your profit by the voided invoice amount.  See the screenshots below.

Additionally, if you need to see the details of the transaction, you may use the Audit log report. Here's a sample:

I'd be glad to hear back from you if you have other questions. Have a great day.

I am having a similar issue. I have voided and deleted an invoice and its shows up as voided which is fine. I then reconcile it to get rid of it which works. I then start reconicling the next month and its back again with the amount and not voided. Why is that happening and how can i void it so it stays voided?

Hi Courtney-Acc, please check that the voided transaction shows as reconciled within the chart of account - to do this, navigate to the company cog > CoA > search for the account that the transaction is posted to > select account history > use the filter on the left to locate the transaction > check that the reconciliation status column shows as R. If the status does not show as R, you can click onto the transaction and then click on the field to change this & save.