Why does "CAR VAN TRAVEL EXPENSES" allocate to "DISALLOWABLE EXPENSES" in Tax Summary ???

If you used the standard mileage rate last year, then you must use it for that vehicle forever more

Using the standard mileage rate means you can not expense vehicle expenses

did you use the standard mileage rate last year?

Hello Rustler, no I do not use the standard mileage rate, I am a builder and have a van and expenses. Thanks.

Hi Emma, thanks so much for explaining this, I guess I will have to put expenses like "diesel" and "vehicle repair bills" into the OTHER BUSINESS EXPENSES to account for these transactions.

I am having this same issue. is it allowable to categorise fuel, repairs etc as 'other business expenses'?. if not can I back track and turn off mileage tracking (I've only been using it for a week or so) and then will the disallowable expenses reverse to allowable?

This is so frustrating. I am a Tree Surgeon. I use both diesel for my specialist tipper truck & unleaded fuel for my chipper/plant machinery & for chainsaws. These tools of my trade all require repairs, servicing & insurance....the truck need to be taxed too! All of these expenses are 100% legitimate, claimable expenses....I've always claimed them when I just did my own accounts & submitted them to my accountant, so I don't need to talk to him about it. I don't track my mileage, didn't know you could, so I have no idea where these simplified expenses comes into play...I don't want to use simplified expenses, I want to claim all the expenses I incur associated with my truck, tools & plant machinery as I have always done. You (Quickbooks) need to give better advice on how this is done using your program, instead palming us off to our accountants.

Hello mikeyf83,

Do you have access to Facebook or Twitter? Please PM us your email address if so. We would like to look at our back-end system for your account to determine why your fuel expenses are using the simplified method when you do not use the mileage tracker.

Thanks,

Talia

Talia,

Thanks for coming back to me. I have pm'd you on Facebook with details.

Many Thanks

Hello,

We are yet to receive your message. To confirm, did you send this message to Intuit QuickBooks, @QuickBooksUK?

Thanks,

Talia

No...Quickbooks Self-Employed as that's what I am using. I suppose I'm in the wrong place?

Hi mikeyf83,

Have you had any luck sorting out your problem? i am pretty much in the same situation as yourself with vehicle expenses(mobile windscreen fitter) not registering as allowable, just started using quickbooks self employed and have had no problem for the last 8 years claiming van fuel, repairs etc.

Cheers

Andy(puskas)

Hi there, puskas and mikeyf83.

I'm here to provide further explain about allowable expenses in QuickBooks Self-Employed (QBSE).

Some types of expenses aren't business allowable. This depends on the business operation, entity, and local regulations that apply.

You can learn more information through these articles:

• About SA103F Categories
• How QuickBooks Self-Employed calculates tax payments
• Expenses if you're self-employed
• HMRC self-employment notes

I recommend consulting your accountant for help claiming these expenses to make it allowable.

If you need further assistance, I suggest reaching out to our QBSE Support Team.

1. Go to this link https://help.quickbooks.intuit.com/en_GB/contact.
2. Choose QuickBooks Self-Employed.
3. Fill in the fields and click on Ask Your Question.

From there, one of our agents will be able to further assist you.

That should do it. Leave a comment below if you have further questions. I'll be around to help.

QBSE Support have had multiple opportunities to explain why their software decides to disallow legitimate business expenses. Every single answer results consulting my accountant. Like I said before...I don't need to ask my accountant if my fuel, van tax, insurance, repairs/service etc are allowable, because they have been allowable in my trade & EVERY OTHER TRADE since the dawn of time. Your software clearly has a flaw. Another "solution" offered by QBSE Support was to cancel that account & setup another (thus losing all the data I have added) but I was to make sure that I do not engage the vehicle tracker on the iOS app or the software itself. This way QBSE won't disallow my legit expenses. Utter rubbish. After going through all that & having a nightmare doing so (I couldn't sign in for days) it made no difference whatsoever. Support even admitted that was nonsense & apologised. The final solution I was offered by QBSE support, was to just stick all my vehicle costs under the Travel Expenses. Genius...not. It works, but it's lazy & gives me an incorrect picture of my expenses. I haven't explored what JaneD has offered here, because I had to do some actual work instead of dicking around with this nightmare, but I shall come back to you all. Best of luck

By the way, entwoodarb is mikeyf83, but for some unknown reason I had choose another name to reply to your post...another quirk of QB....Zzzz

JaneD

Thank you for attempting to help. However, you have posted links to information that not only confirms what I & everyone else already knows....that our vehicle expenses are allowable, but is pretty useless as it totally misses the point. I have been self employed for over 10 years, so, with the greatest respect, I don't need a lesson in accounting. What I need is someone at QBSE Support who knows what the problem is with QBSE software & how I can include my business vehicle expenses in the correct column. This isn't a question of whether my expenses are allowable....the question is why QB software automatically disallows them INCORRECTLY!!!!!!!!! Please...do not bother responding with links to HMRC or anywhere else or get me to ask my accountant. In fact, unless you have the answer to what QBSE's problem is, then don't bother responding at all. Here is an image of information you linked me from HMRC or .Gov regarding business vehicle expenses...

Hi entwoodarb,

QuickBooks Self-Employed uses the simplified method in calculating your taxes. In this method, you can claim for travel expenses, but not for vehicle insurance, repairs and servicing, or fuel costs. This is why your transactions for these expenses are accumulated to the Disallowable Expenses on your Tax Summary report.

At the end of the year, you can seek help from a tax professional to calculate the claimable expenses that you'll declare on your tax form.

Feel free to reach out if you have more questions.

Hi,

I have removed my vehicle, NOT filed a tax return, can I switch back to non simplified taxes to enable me to categories my vehicle expenses in the correct category AND to be allowable. New entries are still being put in the disallowable section, and don’t work out correctly in the travel expenses department. I only turned on vehicle tracking for a short time and really wish I hadn’t!!  Is there a solution please to get things re categories and allowable.

Many thanks

Hi Jptmail,

QuickBooks Self-employed is always using the simplified method. Your travel expense should be considered as allowable expense since it is treated that way in that method. I'd recommend contacting our email support to check your company further. They have a screen-sharing tool to see your setup.

1. Go to our Contact Us page, then select QuickBooks Self-Employed.
2. Fill in your contact details, and your question.
3. Select Ask Your Question.
4. Save your case number for your reference.

You can always post back here if you have other questions.

how to set up

Hello BC FRESH,

You'll want to enter your transactions based on the actual scenario and there isn't a special setup for them.

When you track miles, this will consolidate your travel expenses in the Disallowable column. However, if you just enter expenses without using miles and directly categorise them as Car/van expenses, this will add them to the Disallowable column.

Feel free to reach out if you have other questions.

Hello BC FRESH,

If you are using the mileage tracker (or have turned this on), you will need to use the Travel category to ensure the transactions aren't posted to disallowable. If you do not turn on the mileage tracker, you can use the Car/van expenses category which will post as allowable.

Thanks,

Talia

Thanks for the answer, but it is wrong. If you select Car/Van expenses the entries show as disallowable. If Travel Expenses is chosen, then the sub-category Car/Van expenses, it shows a tax allowable.