How to enter an expense

Recording your income and expenses gives a more complete picture of your business and profit. Learn how to record expenses in QuickBooks Online.
How to enter an expense

Benefits include

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Connecting a bank account

is the fastest way to accurately record your company's financial transactions

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It's easy to capture one-time

expenses that are not captured in your bank feed.
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Getting real-time insights

with cash flow

Step-by-step guide

Step 1

  • Select + New then select Expense.
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Step 2

  • In the Payee field, select the supplier. 
  • Tip: If the transaction covers multiple petty cash expenses, leave this field empty.
  • In the Payment account field, select the account you used to pay for the expense.
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Step 3

  • In the Payment date field, enter the date for the expense.
  • In the Payment method field, select how you paid for the expense.
  • If you want detailed tracking, enter a Reference no (this is optional).
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Step 4

  • In the Tags field, enter the preferred label to categorise your money. Tags are customisable labels that let you track your money however you want, learn more here
  • In the Category dropdown, select the expense account you use to track expense transactions and enter a description.
  • Enter the Amount and GST.
  • When you're done, select Save and close.
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Related Resources

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