QuickBooks and PayPal payment

If you don’t have a PayPal business account, create one here.

Great, set up will take just a few simple steps. Simply add the Accept Card Payments with PayPal app to your QuickBooks Online account.

You’ll then be able to use PayPal to receive payments in QuickBooks Online

Connecting the Accept Card Payments with PayPal app is quick, easy and secure. The app will allow you to send invoices with a ‘Pay now’ button, so your customers can make online payments using PayPal, Visa, MasterCard or American Express. 

You’ll receive payments in your PayPal account and the accounting will be done in QuickBooks Online.

Yes, Visa, Mastercard and American Express are accepted for credit card payments.

Yes. When a payment is received by PayPal, it will automatically sync with QuickBooks Online, and record detailed information including items sold, quantity, discount, taxes etc.

PayPal fees are also imported as an expense in your QuickBooks account. 

The app is free to download and use. You will need an Australian QuickBooks Online account and an Australian PayPal business account to use the app. 

PayPal merchant transaction fees apply for receiving online payments.

Learn more about PayPal fees: https://www.paypal.com/au/webapps/mpp/ua/intuit-merchant-rates?locale.x=en_AU

The Accept Card Payments with PayPal app simplifies your bookkeeping by providing a breakdown of PayPal transactions, including fees, GST, income and expense, within QuickBooks Online.

The PayPal sync feature can be enabled to allow PayPal transactions to be imported into QuickBooks Online including multi currency if you are using Essentials or Plus.

If your customer paid with a credit card linked to their PayPal account, then the standard PayPal wallet transaction fees (domestic and international) apply.   

If your customer pays directly with their credit or debit card (not linked to a PayPal account), then the low card transaction fees apply, currently 1.7% + AUD 0.20.

In order to seamlessly process payments with PayPal, you will need a fully verified PayPal Business Account. The documents required to verify your account will differ for Sole Traders, Legal Entities and Companies.

To begin the process, log in to your PayPal Business Account and follow the Account Notifications on the right hand side. More information on PayPal’s Customer Identification Program can be found here.

In order to ensure the security of your account and to comply with Australian regulations, PayPal may place limitations on your account which may prevent you from completing certain actions such as sending, withdrawing or sometimes receiving money. More information is available from PayPal here.

There are a number of reasons why your Buyer may not be able to complete a payment using PayPal.

If your Buyer is paying with PayPal and has not verified their PayPal account, or there are limitations on the Buyer’s PayPal account, your buyer will need to verify their PayPal account by logging in and following the notification icons. Alternatively, they can visit the Confirm Your Identity page to resolve the issue. See more information from PayPal here.

If your Buyer is paying with credit card, they may have reached the spending limit set by their card issuer. Your buyer will need to contact their card issuer or consider linking their bank account to their PayPal Account. Please see here for more information here.

Additional FAQs on this topic can be found on PayPal’s website.

The maximum amount a Buyer can send in a single transaction is dependent on a number of factors, such as the status of the Buyer’s PayPal account, transaction limits set by the Buyer’s credit card issuer, and availability of funds. More information from PayPal is available here.