How do I pay an employee that is leaving

I have a way to help you run a payroll for a terminated employee for the specific pay period, TomKirk.

I'll guide you on how:

1. Sign in to your QuickBooks Online (QBO) account.
2. Choose Payroll, then select Employees.
3. Click Run payroll.
4. Find the employee you want to pay, and then select Create another check.
5. Enter employee compensation, including any salary adjustments, vacation or sick hours, and other payment types.
6. Confirm the pay period and check date.
7. Select Preview Payroll, and then select Submit payroll.
8. If you're creating a paper check, handwrite or print the check and give it to the employee by the check date.
9. Click Finish payroll.

Furthermore, you can refer to this article for more detailed information about creating a termination check for an employee: Terminating an employee in QuickBooks Online Advanced Payroll

Additionally, if you need to edit your employee's details from time to time from QuickBooks Payroll, you can check out this article: Edit employees in QuickBooks Online Standard Payroll.

I'll be around if you have other questions about paying terminated employees in QBO. Don't hesitate to leave a reply in the comment section. I'm always here to help.

Thanks for the response, I am using Quickbooks in the UK and do not have the option to create another check.

Is there no way for Quickbooks to terminate the employee and calculate the pay based on their last day?

Hi Tom, thanks for getting back in touch on this thread

We'll be happy to share some further information on terminating an employee in QuickBooks Online Payroll. 

So that we can share some specific steps, please confirm the version that you're using: Core or Advanced.

I have quickbooks core with Quickbooks Plus

Hi BarnsleyBadger To be able to terminate an employee using the Core payroll system you'd have to first include and run them in the payroll, I appreciate that you've stated that you've already updated the employees status to terminated however you'll have to change this, but don't submit the FPS, change the employees status to terminated and then when you're ready, submit the FPS.

If I follow this action and the employee leaves mid-month, will they be paid for days they haven't worked?

Hi BarnsleyBadger Yes, it would pay the employee their normal wage for the payroll period, you would have to make any adjustments to the employees wage before you ran the payroll.

HI.  My employee leaves today.  My normal payrun is due 30/08/24.

He is paid hourly.  I have entered his final hours to his finish and saved.  If I now change his status to terminated, will he still be included in the FPS when I run payroll for 30/08/24?  Will I still be able to produce a payslip and then p45 for him?

Your instructions on the help screen are not at all clear.

Thanks.

Hi DJL Thanks for reaching out to us here on the Community. We presume that you're also using the Core payroll system, therefore you would include the employee who left today in the payrun when you usually run it, in this instance the 30th of August, along with the other employees. You wouldn't submit the FPS at this point, you would first change the status of the employee to terminated and then submit the FPS.