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Level 1

Holiday pay and holiday entitlement

My staff are allow the standard 28 days holiday (pro-rata for part-timers) plus we give them an additional day's holiday for their birthday.  My staff have minimum hours contracts but their hours vary every week above that minimum.  How do I calculate holiday pay given that we have to calculate holiday pay based on average pay from the previous 52 weeks.


I have QBO Advanced payroll


Holiday pay and holiday entitlement

A pleasant day, taniaharve,


I'm here to help add a holiday pay type for your employee in QuickBooks Online Advanced Payroll.


You'll want to set up a separate rate of pay as holiday on a payslip. This is the workaround while the system isn't able to accrue holidays at the moment.


To do this, you'll want to go to the employee section and find the employee you wish to add holiday pay for. Here's how:

  1. Go to the Employees tab.
  2. Find the employee you wish to add holiday pay for
  3. Choose (at the bottom of the page), then select Other pay.
  4. Select or search for the pay type you want to add. If you can’t find the pay type you’re looking for, you can add it.
  5. Choose an option you will have the ability to rename this as 'Holiday pay' or however you wish to record this.
  6. Save your changes.

Check out the QuickBooks Online Advanced Payroll Hub page to help manage your payroll settings, employees, and processing pay runs.


Keep me posted if there's anything else you need concerning payroll. I'm always right here to help.

Accounts Axminster
Level 1

Holiday pay and holiday entitlement

Hi there,


I am interested in the same topic. Does QB provide any report with 52 weeks average which could be used for holiday pay calculation?



Kind Regards



QuickBooks Team

Holiday pay and holiday entitlement

Great to have you hear in the Community, @Accounts Axminster.


Currently, there isn’t a report that generates the calculation of holiday pay base on the average pay from the previous 52 weeks. However, if you have set up a separate payslip rate for holiday pay as shared by my colleague above, I got a workaround that you can consider.


You’ll want to go to the Employees menu and run the Pay Categories Report. This report shows the rates that employees are paid. Let me guide you how to pull up the report in your QuickBooks Online (QBO) account.


Here’s how:

  1. Go to the Employees menu.
  2. Click the Reports tab.
  3. Select Pay Categories Report under the PAYROLL section.
  4. Adjust the date range if necessary and click Run Report.

Let me know if you have further questions in managing your payrolls in QBO, I’m only a post away from you.

Level 2

Holiday pay and holiday entitlement

I also have this question and the previous replies don't actually answer the question.


How do we create a report that will give the average hours over the last 52 weeks.  Can one be built by the support team?


many thanks

QuickBooks Team

Holiday pay and holiday entitlement

Hello DebOK, 


Thanks for commenting on this thread, 


we have taken on board your feedback and we will pass it on to our developers and it might be something that comes out in the future. 

Alicja G
Level 1

Holiday pay and holiday entitlement



I also have the same question. Has the QB team already done the report that allows me to check the average hours over the 52 week period? 

QuickBooks Team

Holiday pay and holiday entitlement

Thanks for joining us here today, @Alicja G.


As mentioned by my colleague above, this report is currently unavailable. We will take note of this and submit it to our developers so they can consider this adding it in the future update.


Meanwhile, these are the available reports you might want to check:



Additionally, here's a guide that covers all tasks you can do when using the payroll feature: QuickBooks Online Advanced Payroll hub.


In case you need help with other tasks in QBO, click this link to go to our general topics with article.


Please let me know if you still have questions or concerns with payroll. I'll be around for you. Take care and have a nice day ahead.

Level 1

Holiday pay and holiday entitlement


The change in the reference period to 52 weeks was last April. Nearly a year ago. 


Advanced Payroll still does not support this, neither is there a manual report available? 


Sort it out Intuit 

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