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Dina_C
Level 1

Quickbooks Desktop Pro - Non Subscription Alternative

@Pamawoman21 

Hi!

You seem like you know what you're doing here and the limitations of QB desktop. Could you please help me to understand my QB desktop limitations before I find out I'm barking up the wrong tree and waste a ton of time?

Basically I have a Quickbooks Desktop Pro 2012 license installed on my Windows 11 PC. My company is a couple years new and I found out last year that I can't use the bank feeds feature (not sure why exactly, either QB desktop is too old or the Windows 11 system not compatible? prob both ha!) to automatically get the transactions in there. Since then I haven't found a solution. But I recall in my old bookkeeping days I was able to import transactions with a CSV file as long as it was formatted the right way. I purchased some 3rd party Excel extension thing one time and it worked like a charm going forward. Similarly, I am thinking I should be able to do this now with my company that has little complexity.

Essentially I just need QB desktop to record expenses, categorize and create reports - literally just a bookkeeping tool. So my question to you is, could I use my 2012 QB desktop pro software to simply do this? Or will I run into other pitfalls and is it best to find another solution? Since it refuses to connect to the internet, it could just be my antisocial bookkeeping software in it's own little corner.

 

In a nutshell, for my corporation's QB bookkeeping needs:

 - I just need to import transactions from banks and credit cards (potentially via 3rd party CSV import)

 - I'd like to have a multi-company relationship for my personal bookkeeping ('company' 2) and my corporation bookkeeping (company 1) with my corporation having a liability account for business expenses that were paid by me personally (in order to pay myself back)

 - I will enter payroll runs manually for salary paid to myself

 - run basic P&L and Balance Sheet reports

 

Any help from anyone is VERY much appreciated! Thank you!!

I also don't know how I ended up on the UK thread and I've been paying QB online monthly for no reason cuz I hate it and I've been stuck with this tedious predicament. Would love to get started and land this system go forward.

Damien60
Level 3

Quickbooks Desktop Pro - Non Subscription Alternative

Sorry, I don't know anything about the QB App.  I've been slowly winding my business down and I've chosen to stay with the more manual approach to things.

Damien60
Level 3

Quickbooks Desktop Pro - Non Subscription Alternative

The loss of 'bank feed feature' MAY have something to do with the state of Internet Explorer on your computer.  If you do not have IE, it probably will not connect to anything because the virtual IE agent available in MS Edge is not up to the task.  I think it was not until the 2021 or 2022 version of QBP that Intuit eliminated this hurdle to online functionality.  Your Win 11 system will NOT have IE installed; your Win 10 system may or may not have it.

 

That said, you should be able to import an Excel file (my 2015 version offers this under File\Utilities\Import\), which is easy enough once you receive a CSV file.  You MAY have to 'save down' to an older version of Excel depending upon what you are using.  My version will not receive CSV files directly; must convert to Excel.

 

You can create and maintain any number of companies you desire, BUT you may have only one of them open at a time.  That can be a little bit of pain, but not insurmountable.  If you install the program on two computers, then you can have company and personal books open simultaneously, but on two different machines.  If one is a laptop and you have the desk space, it would be quite handy.

 

I did the "LLC Other Entity" when I set up my company 25 years ago.  I don't 'get to do payroll.'  <big grin>

 

I track expenses, track time for invoices, payments/receipts, bank accounts, and I created several custom reports to help with my Schedule E for taxes.  And I do my own taxes, though I do not use the Intuit product.

 

As far as how 'we' go into the UK thread, beats me.  If you'd not said that, I'd not have noticed.  Alaska here!

On Beta
Level 6

Quickbooks Desktop Pro - Non Subscription Alternative

@Dina_C 

QB Desktop UK version or US version?

Armani8
Level 2

Quickbooks Desktop Pro - Non Subscription Alternative

If you were just providing numbers to your accountant, you can use whatever version you want and just print out and send to your accountant. Some people just use spreadsheet and the accountant will accept. I think the accountant wants to be able to work on my version and change how things are categorize, etc. I don’t believe it’s a reading for just getting numbers sake, It’s more that they want to be able to read my version of QuickBooks and work on it.

Dina_C
Level 1

Quickbooks Desktop Pro - Non Subscription Alternative

QB Desktop US version. Pro 2012 to be specific lol but I don't have other alternatives. I bought this years ago for a small bookkeeping side hustle and haven't dived in for ... 12 years now but I know it can come back to me. I hope I'm not getting too ahead of myself here. I'm currently trying to figure out what 3rd party software I can use to import bank transactions, CSV Excel or IIF. Any recommendations are appreciated!

On Beta
Level 6

Quickbooks Desktop Pro - Non Subscription Alternative

@Dina_C 

You can use an importer tool. It's a $199 one time license and you can get $100 cashback to purchase it via a partner.

https://get.transactionpro.com/bank_feed_alternative

 

Another option, you can use the trial version of QBD 2022 to run the bank feed feature normally.

Dina_C
Level 1

Quickbooks Desktop Pro - Non Subscription Alternative

@On Beta 

Very helpful thank you! Could you provide a link where I can download that Quickbooks Desktop 2022? Just to be clear it's for the US version. I only saw something for Quickbooks Desktop Enterprise 24.0 which I'm assuming is 2024 version. 

https://quickbooks.intuit.com/learn-support/en-us/help-article/product-system-requirements/system-re...

 

On Beta
Level 6

Quickbooks Desktop Pro - Non Subscription Alternative

You should contact @Fiat Lux - ASIA and they will share the installer file. QB Desktop 2022 Enterprise US version.

LollyNino_C
QuickBooks Team

Quickbooks Desktop Pro - Non Subscription Alternative

Thank you for coming back to the QuickBooks Community, @Dina_C. I want to ensure this is taken care of.

 

While we can't recommend a specific third-party app, QuickBooks empowers you to find one that suits your needs. Use the handy feature to search for an app tailored to your requirements and resolve this issue on your terms. This puts you in control and ensures you find the best solution for your needs.

 

It's important to note that using third-party apps is not the sole option. QuickBooks Desktop App Store is a platform where you can find and select the perfect third-party application that complements your QuickBooks experience.

 

Here's how:

 

  1. Go to the QuickBooks App Store.
  2. From the QuickBooks Compatibility section, choose the QuickBooks Desktop version you're using.
  3. In the Search field, type in the clue word for the specific app you're looking for and click the magnifying glass to search.
  4. Install the 3rd party apps and follow the on-screen instructions.

 

For information on what can be uploaded and in what format, kindly check this link: Common questions about importing data to QuickBooks Online.

 

Additionally, you may check this article when you switch from QuickBooks Desktop to QuickBooks Online, and you may notice differences in how your books appear: Find out how your books will move from QuickBooks Desktop to QuickBooks Online.

 

I'm always here to provide additional information on QuickBooks Desktop. If you have any questions, feel free to leave a comment, and I'll be sure to address it. Have a great day!

Damien60
Level 3

Quickbooks Desktop Pro - Non Subscription Alternative

I have the US version.  Sorry that I am messaging here in the UK post.  Not certain how that happened, but happily blame Intuit.  LOL

Spoiler
 
Dina_C
Level 1

Quickbooks Desktop Pro - Non Subscription Alternative

Hi there @On Beta  I've been looking for a partner site to purchase Transaction Pro Importer for the $100 cash back but haven't been able to find one. Any help you can provide to direct me? Thanks so much!

Deity Alpha
Level 6

Quickbooks Desktop Pro - Non Subscription Alternative

@Dina_C 

You need to use a business credit card issued in the US to purchase the license via a partner and get the cashback. You can contact Fiat Lux as mentioned by On Beta earlier.

Dina_C
Level 1

Quickbooks Desktop Pro - Non Subscription Alternative

@Deity Alpha great I have the biz card! I'll reach out, thank you!

wangai2024
Level 1

Quickbooks Desktop Pro - Non Subscription Alternative

contact me on whatsapp [phone number removed]

Deity Alpha
Level 6

Quickbooks Desktop Pro - Non Subscription Alternative

@wangai2024 

You are in Kenya, correct? Why should contact you?

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