Marking Vendor Bills Paid without using bank account

I've got you covered, boyd2828.

Mixing personal and business funds isn't advisable. Though, you may encounter situations that'll require you to do so. I'd suggest following these steps to record the funds accurately.

1. Go to the Company menu and then select Make General Journal Entries.
2. Pick the appropriate expense account in the first Account column.
3. In the Debit column, type in the amount of the transaction.
4. You can select the customer from the Name drop-down menu.
5. Choose Owner’s Equity or Owner Investment in the second Account column.
6. Click on Save and Close.
   

For more details about the process, please see this article: Create a Journal Entry in QuickBooks Desktop.

I'd also recommend consulting with an accountant for proper guidance. In case you don't have any, you can visit our Find an Accountant website to find one.

Additionally, I'm adding these articles that'll help you learn more about accounts receivable and payable workflow in QuickBooks Desktop.

• Accounts Receivable Workflows
• Accounts Payable Workflows

Feel free to comment down below if you have any other concerns or questions about recording QuickBooks transactions. I'm always glad to help in any way I can.

Joining the thread to help with your question about how to manage the bill, boyd2828.

There's no need for you to create a credit memo or delete the vendor bill. For the journal entry that you'll be making, use the Accounts Payable instead of the Expense account. This way, it will automatically create a credit that can be applied to the open bill. Here's how: 

1. Open the bill that you are working on and click Pay Bill.
2. Click Set Credits.
3. Look for the journal entry that you made under the Credits tab and put a checkmark beside it.
4. Select Done.
5. Click Pay Selected Bills. 

Feel free to check out these articles just in case you might need them in your future tasks:

• Record a Supplier Refund in QuickBooks Desktop 
• Record a Customer Refund or Supplier Refund in QuickBooks Online 

Please know that you can always count on us if you need anything else while working in QuickBooks. We'll make sure everything is sorted out. 

Hello, boyd2828.

Yes, the Owners account and Owners Equity are the same. There isn't a need for you to create a new account. You can use the Owners Equity to track the amount paid by the owner.

You can follow the steps provided by my colleague in creating a journal entry. But also, use the Accounts Payable so you can apply it to the open bill.

I'm adding these helpful articles for more insight in managing your books:

• Pay bills in QuickBooks Desktop.

• Create a journal entry in QuickBooks Desktop.

Let us know if you have further questions or concerns. We're always here to help you.