i'm transferring my mum,s books for last year to quickbooks and to say its all in a muddle is an understatement. I would like to know how to match bank deposit to multiple l invoices when deposit is less than invoices total.
mr k smith invoice total £500
mrs j hill invoice total £600
mr p scott invoice total £800
invoice totals £1900
but bank deposit was only £1700 (mum kept cash on hand)
when i created invoices i did them as cash into undeposited funds, when i came to match bank transaction to invoices i can add mr k smith and mrs j hill easily but if i add mr p scott it goes over by £200. i originally thought to fix this was to add additional deposit (at the bottom of page) payee mr p scott amount -£200 which brings it back in line but don't know if that's the correct way to do it.
Thank you for your query!
You were on the right track on matching these transactions. My advice would be to receive the payments on Mr P Scott's invoice in the system first, doing two partial payments, one for £200 (receiving it into the Cash on hand account) and the remaining £600 to the bank account. Then match the invoices of Mrs J Hill and and Mr K Smith as well as the payment of £600 to the bank transaction.
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Hi, I have the same problem except that my payments do not show up in the list of available payment to match to the deposit. I have one invoice for $500 and a refund to another customer for $200. I know how to deal with the refund, but why is the $500 customer not on the list. If I go to a larger deposit $2000 he is on the list of payment to match to.
Hello there, Mary Ann.
There are instances that QuickBooks Online is unable to find or match the correct one. So we'll have to manually find the matching transaction.
Just follow these steps:
I've got you an article for future reference: Add and match downloaded banking transactions.
Reach out to us if you have other concerns. Have a great day!