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dougpeel
Level 1

How do i add vat number to invoice

i need to ad vat number to my invoices - how do i do this 

23 REPLIES 23
Kc29655
Level 2

How do i add vat number to invoice

Good day, dougpeel!

Adding a VAT number to your invoices in QuickBooks Online is pretty easy. 

You'll need to enter your VAT registration number first once you set up your VAT. This should, thereafter, populate automatically on the invoices. To setup your VAT, please follow these steps:

  1. From the left navigation bar, choose Taxes.
  2. Click the Edit VAT drop down then click Edit Settings.
  3. Make necessary changes then enter the VAT registration number.
  4. Click Save.

If you'll set up your VAT for the first time, please see this link for the detailed instructions: Set up and edit VAT settings, VAT codes and VAT rates (UK only)

You can also visit this link for more information about getting started with VAT: VAT getting started

With regard to your invoices, you can edit which details appear on it. Let me show you how: 

  1. Go to the Gear icon.
  2. Under the Your Company heading , choose Custom Form Styles.
  3. You will then see a standard template which is for your invoices.
  4. Select the blue hyperlink that shows as Edit
  5. Click on the Content tab and click on the bottom half of your invoice on the right hand side f the screen. Here, it will allow you to add additional details int o the box and a footer.
  6. Click Done.

Here's a link for more information about Customising your invoices: Why Should I Customize My Invoices?

I've also attached screenshots for your reference.

Keep me posted if you have any other questions or clarifications. I'm ready to help. Have a  nice day!

Richard Dunton
Level 1

How do i add vat number to invoice

i cant seem to do this on the self employed account.... am i doing something wrong?

 

TaliaI
QuickBooks Team

How do i add vat number to invoice

Hello Richard,

 

VAT is not available on the Self Employed product. This is only a feature on our Small Business products.

 

Thanks,

 

Talia

A Kayoumi
Level 1

How do i add vat number to invoice

Hello,

 

I tried to do the same by following the same steps. I went to Taxes > Edit VAT > Edit Settings.

 

I did not find a field for VAT registration number. The only thing i found is Business ID No. I tried to place my VAT number in this field instead but it doesn't show in the invoice

JessT
QuickBooks Team

How do i add vat number to invoice

Thank you for your screenshot, A Kayoumi.

 

Your interface is different from QuickBooks Online for the UK. For what region are you using? Then, when you edit your invoice template, do you see the VAT section in screenshot 2?

 

 

A Kayoumi
Level 1

How do i add vat number to invoice

Hi JessT,

 

I am using quickbooks for UAE (United Arab Emirates). Although the VAT is configured in QB for this region. However, i cant find the fields to enter the VAT number in the invoice customization shown in your screenshot 2. 

 

 

 

 

Charies_M
Moderator

How do i add vat number to invoice

Hello there, A Kayou.

 

Thanks for getting back and providing some additional details of your concern. I'm here to continue to help you in adding VAT to your invoices.

 

You can add the VAT number by updating your tax information on your Customer Information window. I'd be happy to show you the steps below.

 

Here's how:

  1. Go to Sales.
  2. Click Customers.
  3. Choose a customer and click Edit.
  4. Under the Tax info tab, enter your account number.
  5. Click Save.

Now you'll be able to see the VAT number when you create an invoice for that specific customer.

 

I'm also adding this link to know more about customising your invoices: Customise My Invoices.

 

Let me know if you have other questions aside from adding VAT number. I'm always happy to help you.

khardu
Level 1

How do i add vat number to invoice

Hi Charies,

 

I am facing the same problem as dougpee. 

 

If we add Tax Number under Customer Information, that's for customer only. Where can we show our company Tax Number on the invoice. I can see a Sales Tax Registration Number field in Company section under Account and Settings. I have put in my TRN there but QBO invoice is not showing it. It shows the Customer TRN but it won't show mine. There's no custom-field option available at invoice-header-level also.

 

Thanks.

John C
QuickBooks Team

How do i add vat number to invoice

Hi khardu

 

The VAT registration number is entered into the system at: Taxes > Edit VAT > Edit settings > enter VART registration umber > save you can the view your invoice and select print and preview and the VAT registration number will show.

 

The VAT registration number will not show as indicated above if you choose No VAT as a VAT code or in the accounts are field.

khardu
Level 1

How do i add vat number to invoice

Hi @John C 

 

Thank you for your support.

 

I cannot find that VAT field in Edit VAT Setting. Please see attachment that shows VAT Settings. I am using QBO default invoice form.

 

I am using QBO Plus in UAE. Thanks.

GeorgiaC
QuickBooks Team

How do i add vat number to invoice

Hey khardu,

 

 

The VRN number will automatically show in the invoice header when entered in the Taxes settings. In the UAE version, the box to enter this number will be the 'Business ID No.' It will then show on the invoice against the Tax Agency name, e.g. HMRC Agency Registration No: XXX.

 

You can create multiple agencies with custom tax codes on the taxes centre in QuickBooks by going to Taxes > Add Tax > Custom Tax if you have not already created an agency for HMRC.

 

For the correct business ID/VRN no. to show on the invoice if you have multiple agencies, you will need to select a VAT code associated with that agency on the invoice under 'TAX'.

 

 

Please let me know if you have any further queries Smiley Happy

 

khardu
Level 1

How do i add vat number to invoice

Thank you @GeorgiaC .

 

Yes, it's working now! Appreciated.

JeremyAdv
Level 2

How do i add vat number to invoice

Hi there, I'm having a similar problem. 

How do I make the customer's VAT number appear on an invoice? I use a custom designed invoice template and I'm using the code <billingtaxnumber>. Unlike the other codes, it doesn't auto match. I can then tell it to match to Customer's VAT number, but it doesn't return a value. 

The one other piece of info is I haven't set up the VAT function on QBO (as I'm not yet registered), but my customer wants their VAT number to appear on their invoice. 

 

Thanks for your help. 

Jeremy

RenjolynC
QuickBooks Team

How do i add vat number to invoice

The VAT Registration No. will show up on the invoice once you set up the VAT feature, JeremyAdv.

 

Let's set it up by following these steps:

  1. On the left panel, click VAT and then select Set up VAT.
  2. From the Set up VAT page, choose the Start of VAT periodFiling frequencyReporting method, and your VAT Registration No..
  3. Click Next, and then select Got it.

That should display the VAT Registration No. when you print your customer's invoice.

 

For reference, here's an article on how to set up and edit the VAT settings, VAT codes and the VAT rates.

 

Just leave another reply if you need more help with VAT in QuickBooks. Thanks.

saajid
Level 1

How do i add vat number to invoice

Hi,

Thanks for the answer but i couldn't  get the customer VAT registration number on my invoice

IntuitLily
Moderator

How do i add vat number to invoice

Thank you for joining in the thread, @saajid.

 

The VAT number should populate automatically on the invoices once you're done entering the registration number when setting up VAT. 

 

Let's attempt using a private window and set up your account again. This will help us identify if this is a browser issue.

 

Depending on your browser, here's how: 

 

  • Google Chrome: Press CTRL  + Shift + N
  • Mozilla Firefox: Press CTRL  + Shift + P
  • Internet Explorer: Press CTRL  + Shift + P
  • Safari: Press Command + Shift + N

Sign in again to your QBO account and follow these steps:

 

  1. From the left navigation bar, choose Taxes.
  2. Click the Edit VAT drop-down then click Edit Settings.
  3. Make necessary changes then enter the VAT registration number.
  4. Click Save.

Once done, create a dummy invoice to check if the registration number shows up. If it works fine, you can go back to your regular browser and clear your cache

 

However, if the issue persists, I'd suggest reaching out to our Online Support so they can investigate and check this further using their tools. 

 

Should you need any additional assistance, I'm just a few clicks away. Cheering you to a great rest of the day. 

Nishad Maheen
Level 1

How do i add vat number to invoice

Hi,

 

How can I show my VAT number in the invoice. 

My region is United Arab Emirates & its showing only company id.

Can you please help with it.

BettyJaneB
QuickBooks Team

How do i add vat number to invoice

Thanks for joining us here in the Community, @Nishad Maheen.

 

Allow me to share some insights on how you can have the VAT number to appear on your invoices in QuickBooks Online.

 

As mentioned by my colleagues above, the VAT number will show up automatically on the invoices after entering the registration number upon setting up VAT.   

 

These are the steps that you'll need to take during the set up:

  1. On the left panel, click VAT.
  2. Select on Set up VAT.
  3. From the Set up VAT page, choose the Start of VAT periodFiling frequencyReporting method, and your VAT Registration No..
  4. Click Next.
  5. Hit on Got it.

If the registration number is still not showing, I suggest checking the set up of the invoice template that you're using. Utilizing a customized template can be the reason VAT numbers are not displaying on the invoice.

 

Here's a link that you can check out about the different customization that you can do for sales forms in QBO: Customise invoices, estimates, and sales receipts in QuickBooks Online.

 

If doing this doesn't make a difference, I recommend contacting our Customer Care Team. They have the tools that can help further isolate this matter and identify its root cause. They can also create an investigation ticket if necessary.

 

You can also check out these links below about adding and removing VAT rates in QBO for your reference:

Know that my doors are always open to help if there's anything else that you need. Thanks for coming, and have a great week.

John Hood
Level 1

How do i add vat number to invoice

My VAT number just shows up as "xxxxxxxx" on my invoice templates. It is set up correctly under VAT settings but I cant get it to appear on Invoices.

 

Could it be due to the fact it is FRS VAT ?

 

John

GeorgiaC
QuickBooks Team

How do i add vat number to invoice

Hi John, 

 

Thanks for joining us on this thread. 👋


If your invoice has VAT included, then the VAT registration number should show on the invoice for both FRS and standard VAT. 

 

Does your invoice have a VAT code entered under the VAT column? 

 

Please note that the customer form style template (cog wheel > customer form style) will show 'xxxxx' by default here, and you can check that the VRN is showing on the invoice by print/previewing a transaction with VAT.

 

Get back to us below if you're still having trouble seeing this.  😊 

 

 

 

 

John Hood
Level 1

How do i add vat number to invoice

Thanks for response, that was indeed the issue - now resolved.

Enviro-safe 28
Level 1

How do i add vat number to invoice

Hi i have changed all the settings and everytime i use acuity to registeran appointment it is automatically created in quickbooks but i have to input vat manually. is there an auto setting im missing

 

thanks

 

kev

Catherine_B
QuickBooks Team

How do i add vat number to invoice

We can look into the sales form template, Enviro-safe 28.

 

After you have set up your VAT registration number, it will automatically show on your sales transactions. Just click the Print or Preview menu at the bottom of the Invoice and you'll see the VAT Registration No. at the business information section. You can look into the screenshot below as your reference.

 

 

On the other hand, if you're referring to the VAT of an item so it'll automatically appear on the VAT column once you select it, you can set up a fix VAT rate of the item. Let me show you how:

 

  1. Go to the Sales menu and select Product and Services.
  2. Look for the item and click Edit.
  3. Under the sales information, check the Inclusive of tax box.
  4. From the Tax drop-down, select the tax type.
  5. Click Save and close.

You can check out these articles that will help you in managing your VAT:

I'm just around the corner if you need more help. You take care and have a great day!