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How do i add vat number to invoice

i need to ad vat number to my invoices - how do i do this 

12 REPLIES 12
Not applicable

Good day, dougpeel! Adding a VAT number to your invoices...

Good day, dougpeel!

Adding a VAT number to your invoices in QuickBooks Online is pretty easy. 

You'll need to enter your VAT registration number first once you set up your VAT. This should, thereafter, populate automatically on the invoices. To setup your VAT, please follow these steps:

  1. From the left navigation bar, choose Taxes.
  2. Click the Edit VAT drop down then click Edit Settings.
  3. Make necessary changes then enter the VAT registration number.
  4. Click Save.

If you'll set up your VAT for the first time, please see this link for the detailed instructions: Set up and edit VAT settings, VAT codes and VAT rates (UK only)

You can also visit this link for more information about getting started with VAT: VAT getting started

With regard to your invoices, you can edit which details appear on it. Let me show you how: 

  1. Go to the Gear icon.
  2. Under the Your Company heading , choose Custom Form Styles.
  3. You will then see a standard template which is for your invoices.
  4. Select the blue hyperlink that shows as Edit
  5. Click on the Content tab and click on the bottom half of your invoice on the right hand side f the screen. Here, it will allow you to add additional details int o the box and a footer.
  6. Click Done.

Here's a link for more information about Customising your invoices: Why Should I Customize My Invoices?

I've also attached screenshots for your reference.

Keep me posted if you have any other questions or clarifications. I'm ready to help. Have a  nice day!

Not applicable

Re: Good day, dougpeel! Adding a VAT number to your invoices...

i cant seem to do this on the self employed account.... am i doing something wrong?

 

QuickBooks Team

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hello Richard,

 

VAT is not available on the Self Employed product. This is only a feature on our Small Business products.

 

Thanks,

 

Talia

Not applicable

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hello,

 

I tried to do the same by following the same steps. I went to Taxes > Edit VAT > Edit Settings.

 

I did not find a field for VAT registration number. The only thing i found is Business ID No. I tried to place my VAT number in this field instead but it doesn't show in the invoice

QuickBooks Team

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Thank you for your screenshot, A Kayoumi.

 

Your interface is different from QuickBooks Online for the UK. For what region are you using? Then, when you edit your invoice template, do you see the VAT section in screenshot 2?

 

 

Not applicable

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hi JessT,

 

I am using quickbooks for UAE (United Arab Emirates). Although the VAT is configured in QB for this region. However, i cant find the fields to enter the VAT number in the invoice customization shown in your screenshot 2. 

 

 

 

 

QuickBooks Team

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hello there, A Kayou.

 

Thanks for getting back and providing some additional details of your concern. I'm here to continue to help you in adding VAT to your invoices.

 

You can add the VAT number by updating your tax information on your Customer Information window. I'd be happy to show you the steps below.

 

Here's how:

  1. Go to Sales.
  2. Click Customers.
  3. Choose a customer and click Edit.
  4. Under the Tax info tab, enter your account number.
  5. Click Save.

Now you'll be able to see the VAT number when you create an invoice for that specific customer.

 

I'm also adding this link to know more about customising your invoices: Customise My Invoices.

 

Let me know if you have other questions aside from adding VAT number. I'm always happy to help you.

Not applicable

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hi Charies,

 

I am facing the same problem as dougpee. 

 

If we add Tax Number under Customer Information, that's for customer only. Where can we show our company Tax Number on the invoice. I can see a Sales Tax Registration Number field in Company section under Account and Settings. I have put in my TRN there but QBO invoice is not showing it. It shows the Customer TRN but it won't show mine. There's no custom-field option available at invoice-header-level also.

 

Thanks.

QuickBooks Team

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hi khardu

 

The VAT registration number is entered into the system at: Taxes > Edit VAT > Edit settings > enter VART registration umber > save you can the view your invoice and select print and preview and the VAT registration number will show.

 

The VAT registration number will not show as indicated above if you choose No VAT as a VAT code or in the accounts are field.

Not applicable

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hi @John C 

 

Thank you for your support.

 

I cannot find that VAT field in Edit VAT Setting. Please see attachment that shows VAT Settings. I am using QBO default invoice form.

 

I am using QBO Plus in UAE. Thanks.

QuickBooks Team

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Hey khardu,

 

 

The VRN number will automatically show in the invoice header when entered in the Taxes settings. In the UAE version, the box to enter this number will be the 'Business ID No.' It will then show on the invoice against the Tax Agency name, e.g. HMRC Agency Registration No: XXX.

 

You can create multiple agencies with custom tax codes on the taxes centre in QuickBooks by going to Taxes > Add Tax > Custom Tax if you have not already created an agency for HMRC.

 

For the correct business ID/VRN no. to show on the invoice if you have multiple agencies, you will need to select a VAT code associated with that agency on the invoice under 'TAX'.

 

 

Please let me know if you have any further queries :)

 

Not applicable

Re: Good day, dougpeel! Adding a VAT number to your invoices...

Thank you @GeorgiaC .

 

Yes, it's working now! Appreciated.