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How accepting payments online helps your business
When a business takes online payments, it runs more efficiently. Accepting payments online speeds up cash flow, keeps customers happy, and cuts down on admin thanks to auto-reconciliation. Flexible and professional, online credit and debit payments will revolutionise the way you do business.
Accept payments online with our payment partners
Connect PayPal or GoCardless to QuickBooks to take payments online quickly and securely. It’s a simple way to improve cash flow and spend less time chasing late payments.
Take recurring payments with GoCardless
GoCardless is built for recurring payments—ideal for invoices, instalments, and subscriptions. In fact, businesses using GoCardless see payments arrive nearly twice as quickly** compared to manual transfers.
Why GoCardless works for your business:
- Get paid on time, every time: Payments are collected automatically as soon as invoices are due, reducing late or missed payments.
- One simple setup for customers: Clients only need to enter their bank details once—no need to authorise each payment.
- Save time on admin: Automatic reconciliation with QuickBooks means fewer manual entries and more time back in your day.
- No surprises on fees: With transparent, pay-per-transaction pricing, you’ll avoid hidden costs or uncapped rates.
- Expand globally with ease: Take international payments and grow your customer base beyond Australia.
Accept credit card payments online with PayPal
Easily receive card payments by connecting PayPal to QuickBooks—making it simple for customers to pay you anytime, anywhere. With PayPal’s global reputation for security and trust, you can offer a payment experience your customers already know and rely on.
How PayPal integration with QuickBooks helps your business:
- Get paid faster, from anywhere: Send invoices on the go and include a ‘Pay Now’ button so customers can pay instantly—no delays, no excuses.
- Cut down on admin time: PayPal payments and fees are automatically tracked and reconciled in QuickBooks, saving you hours of manual work.
- Offer secure, trusted payments: PayPal monitors transactions 24/7, and customers don’t need to share bank details—helping you build trust with every payment.
Accept in-person and online payments with Square
Whether you’re selling face-to-face or online, Square works seamlessly with QuickBooks by automatically syncing your payment information into the platform. From card readers to checkout links, Square offers flexible point-of-sale tools that help you get paid faster – while QuickBooks keeps your books up to date.
*GoCardless Offer terms here
**Source: IDC - Business Value of GoCardless
***PayPal offer terms and conditions
**** Get paid 2x faster invoicing with PayPal: PayPal and QuickBooks customers get paid on average in less than 5 days, which is over 5 days faster than the average for invoices that get paid with other payment methods. Data is for paid invoices that were created in QuickBooks in Australia between 8.07.24 and 8.01.25
How to accept online payments
In QuickBooks Online, you can integrate PayPal to accept card payments using the PayPal app. If you've set up this app, your customers can then pay for their invoices with a debit card or credit card, processed by PayPal. They can also pay with their PayPal Wallet.
If you already have a PayPal Business account, add the Accept Card Payments with PayPal app to your QBO account.
Here's how:
- Go to Apps (only viewable by admin user).
- Search for the Accept Card Payments with PayPal app, then select Get app now.
- Grant permission to connect your PayPal account.
- Login and enter your password. Then, follow the PayPal prompts.
- Select on Go back to QuickBooks Online.
- Review account names set up and category for fees and click Done.
Once the setup is complete, taking payments online will be easy. When you create a new invoice in QuickBooks, you'll have the option to enable card payments via PayPal, giving your customers the ability to accept card payments with PayPal.
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Benefits of accepting online payments
When you accept payments online with QuickBooks, it’s easier to stay on top of your business finances. It also gives your customers more options to pay on time. Key benefits include:
- Get paid 2x faster: Add a “Pay Now” button to your invoices and start receiving payments in less time.
- Reduce unpaid invoices: Make it simple for customers to accept a credit card payment or set up direct debit, so you're less likely to be left chasing overdue bills.
- Save time with automation: Payments and fees are automatically tracked and reconciled, cutting down your bookkeeping workload.
- Offer secure, trusted payment options: With providers like PayPal, GoCardless, and Square, your customers can pay with confidence.
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“QuickBooks helps a lot. It doesn’t matter where I am, I can keep an eye on what’s going on. We’ve integrated it with the ATO, which makes my life so much easier. It gives me so much confidence that now when I am overseas I can actually take time to rest”









