Square Payments and QuickBooks

Q: What are the current limitations?

For more detailed information please visit: Square FAQ. This version of Sync with Square does not support the following: - Import of customer details, such as name or email addresses. - Multiple location capability: limited multi-location capability. - Summary view of daily transactions. This version imports each transaction for the day automatically one-by-one after settlement.

Seamlessly import your Square payments in to QuickBooks Online

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Sync with Square*

* For existing customers

Save time run your business more efﬁciently using the Square app

Get your transactions organised right in your account, with your fees, item details, and more automatically imported with the new and improved sync with Square app.

This is perfect for retailers, as well as food and beverage businesses. It’s easy to set up in just a few clicks, and free to use.

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"Square and QuickBooks working together saves me half a day per week."

Nathan Turner, Waffle & Co. Sydney, NSW

Beneﬁts and features of using Square and QuickBooks Online

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Zero data entry

Import Square sales transactions, fee, tips, discounts, and GST into QuickBooks Online on a daily basis.

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Improve business efficiency

Record activity by product in QuickBooks Online using the same product names you use in Square.

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Easily reconcile your books

Deposits, payments, refunds and fees are matched against your bank statement.

"I save 6 hours per week as I no longer have to manually enter the data."

Tim Watson, Good Dog Behaviour & Training Melbourne

Frequently asked questions

What is the Sync with Square app for QuickBooks?

This app monitors your Square account for different transactions, such as sales, refunds, GST, tips, and discounts. At the end of each day, every sale recorded in Square is automatically imported into QuickBooks Online as an invoice. Details of the invoice—such as the item and the quantity sold, applied discounts, shipping costs, and GST— are also recorded. Any fees, such as bank deposit fees and transaction fees charged by Square, are also imported to accurately reﬂect your accounts.

What are the current limitations?

How is the Sync with Square app different from bank downloads within QuickBooks Online?

Sync with Square will provide a detailed view into your business compared to the current bank downloads capability within QuickBooks online. Bank downloads does not account for Square fees, tips, refunds and more when compared to this integration. For Sync with Square integration to work, we require that you disable the Square connection from bank downloads. Please use this link to disable now - https://qbo.intuit.com/app/banking