Are you a freelancer? Whether you are a freelance writer, virtual assistant, or another type of freelance consultant that bills clients on an hourly basis, simplify your billing process and save time by downloading our free hourly invoice template. It will help you create professional invoices that are easy to use while also helping you to manage your finances.
Download a Free Hourly Invoice Template Now
Any freelancer, contract employee, or small business owner who charges clients based on an hourly rate can use an invoice template hourly rate format rather than simply using a Google doc. Be sure to send professional invoices using an invoice template that will help you and your client track and calculate the total amount of hours spent on a job – ensuring that you will get paid the right amount.
Remember clearly state the exact tasks you accomplished and how long each task took to complete using the invoice generator.
Some examples of those who could use an invoice template with an hourly rate format include:
A professional invoice will include features that are common among most invoices, as well as some custom features that will only apply in certain situations. Therefore, you can customise your invoice to suit your needs.
All invoices share some common features, including:
Your hourly invoice also requires a few custom features. This allows you to create an invoice including:
Type of service rendered
If you’re a virtual assistant, your invoice should reflect the task you perform (i.e. creating a database of constituents for a political client). If you also performed other tasks, they should be itemised and added to the invoice in the same manner.
Hourly rate
The amount you charge by the hour for that type of task, and how many hours you spend on the task, followed by the total charge for that specific task. Subtotal your charges for each task.
Forms of accepted payment
Payment methods might include cheque, bank draft, debit card, or credit card.
Terms of payment
Payment terms outline how, when, and with what method your customers or clients provide payment to your business.
Your hourly invoice is a little different than the usual “products sold” type of invoice because of how you itemise your charges. Consultants who charge per-project fees are able to modify a generalised invoice – but for certain types of freelancers, this format doesn’t quite work. Here’s why:
To price your service correctly, estimate how long it takes you to complete a project, then multiply hours by the average hourly pay for that service, and set a flat fee accordingly. You may or may not have to pay taxes on your earnings come year-end, so adding a small amount for tax into your flat fee should be considered.
Many people who work from home today send invoices digitally – writers and VAs find their clients online, perform the tasks requested, and when it’s time to ask for payment, they create invoices online and email them to their clients. While you may mail or hand-deliver your invoice if clients live nearby, it is perfectly acceptable to send it to your client via email or to use a software program like QuickBooks to prepare and send your invoices. If you need a simpler way to invoice your clients, try QuickBooks invoicing software and download the template for your invoices.
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