Invoice Generator

How to use our free invoice generator

The Intuit QuickBooks invoice generator includes a wide range of settings that you can customise. Follow these steps to create an invoice online:

1. Fill in the fields for “Invoice”, “Billed By”, and “Billed To”. 
2. Select “Add Business Logo” to upload an image of your company’s logo (optional).
3. Fill out the fields in the “Product” section. If you want to remove a field (such as “Quantity” or “Rate”), uncheck the boxes in the “Invoice Settings” panel on the right.
4. The “GST Amount” and “Shipping Cost” rate can be set in the Invoice Settings panel. 
5. Select “Add Notes” if you want to include any other information or payment terms.
6. Select “Add Signature” to sign the invoice or create a space for your client to sign (if needed).
7. You can change the look of your invoice by selecting “Invoice Theme Customisation” in the “Invoice Settings” panel.
8. Select “Preview” to see your draft invoice or “Download” to save it as a PDF to your computer.

How to create and send custom invoices 

It’s easy to generate an invoice online using Intuit QuickBooks. The invoicing feature of our software allows you to create professional invoices, set up automated billing, manage GST & BAS, and track payments in real time.

You can also use our bank feeds feature to connect your bank to QuickBooks Online which helps to reduce manual data entry. Our platform includes smart invoice predictions and automated reminders to follow up on overdue bills. Start using our advanced invoicing tools today to streamline your billing and keep your cash flow under control.

What should be included in an invoice?

A clear, well-structured invoice ensures your customers understand exactly what they’re being billed for while helping you stay organised. Here’s what each section of your invoice should include:

When to send an invoice

You should send an invoice as soon as the work is completed or the product is delivered, ensuring your client receives it while the details are still fresh. Once your invoice is ready, you can:

• Email the invoice as a PDF attachment, allowing your client to open, review, and save it easily.
• For a more advanced solution, use Intuit QuickBooks Online. Our advanced software makes it possible to:
• Send invoices directly from the platform
• Track whether they’ve been viewed or paid
• Add a Pay Now button to speed up payments
• Sending invoices through Intuit QuickBooks keeps everything organised and helps you get paid faster.

What are the different types of invoices?

Invoices come in several formats depending on the job, payment terms, or stage of the project. Common types include:

• Standard invoice: A general invoice requesting payment for goods or services already provided.
• Pro forma invoice: A preliminary bill sent before work begins, outlining estimated costs.
• Recurring invoice: Automatically issued at regular intervals for ongoing services.
• Commercial invoice: Used for international shipments to declare the value of goods.
• Timesheet invoice: Based on hours worked, often used for hourly or contract services.
• Credit invoice: Issued when giving a refund or reducing the amount owed.
• Debit invoice: Sent when additional charges need to be added to an existing invoice.

Discover more free tools and invoice templates with Intuit QuickBooks

In addition to our free invoice marker, Intuit QuickBooks offers a wide range of tools and templates to help you create professional documents in minutes. Our downloadable invoice templates can be customised with your branding, creating a polished look for your business. Explore our full collection to find the tools that work best for your workflow.

We also offer business tools designed for the specific needs of your industry. Discover how Intuit QuickBooks can streamline your finances and boost efficiency:

• Trades and construction 
• Professional services
• Hospitality
• Retail
• Ecommerce
• Health and social care
• Manufacturing
• Wholesale and distribution