Chart of Accounts

Hello Carving, 

Welcome back to the Community. I can see the benefit of being able to set up account numbers that are simple for you to manage in the future. QuickBooks offers the flexibility you need to be able to customize your account numbers so you can manage them without any hassle. 

Changing the account number doesn't affect your account totals. Making this change will affect how your accounts appear on your reports. Here's how to edit your Chart of Accounts in QuickBooks:

1. Navigate to the Lists menu, then select Chart of Accounts.
2. Right-click on the account that you want to edit.
3. Click on Edit Account.
4. Update the account details.
5. Hit Save & Close.

To learn more about editing your accounts, check out this article here. Let me know if this info helps by leaving a comment below. You're more than welcome to ask other questions, I'm here to assist. 

Many thanks, but this is not my question.  The chart of accounts is already created and running since several years however, to simplify with the auditors, I would like using an account number as reference and classifying ?

Thank you for following up on this thread, Jocelyn 1.

I understand that your accounts have already been established and running for several years. Account numbers can indeed help simplify and organize an extensive chart of accounts. However, please be aware that changing them or adding new ones can impact your historical financial reports.

To ensure consistent historical reporting and year-to-year comparisons, it’s important to maintain stability in your account numbers and titles. QuickBooks Desktop relies on these details for accurate data tracking across fiscal periods. Changes or undocumented adjustments to the references can lead to inconsistencies. Given this, I would recommend consulting with your accountant for further guidance on other options that might better align with your needs.

Additionally, the program offers additional tools to help organize transactions by year, carving item, or instructor to provide the level of detail your auditors may require. You can use the class tracking feature to create classes for each year or carving item, making it easier to categorize and report transactions without altering your chart of accounts. The job tracking functionality can also be use if each workshop is treated as a unique job. You can assign transactions with specific years and carving details under those jobs, preserving your account structure.

Let us know if you have further questions or need assistance with these features, and we’re always here to help.