INVOICING

Smart invoicing at your fingertips

Send professional invoices with payment features that help you get paid faster—no matter where you work.

Screenshot of the invoicing feature on QuickBooks Online.

Invoicing that puts you in control

Take advantage of tools that add efficiency at every step—from creating invoices to getting paid.

Screenshot of customizable invoices on QuickBooks Online.

Personalize an invoice template and make it your own. Add your logo, choose fonts and colours, and tailor invoices for each customer by setting up language preferences and multi-currency.

Send instantly payable invoices. Add a Pay Now button directly in your invoices to let your customers pay by credit card or Apple Pay in just a couple of clicks. It’s 4x faster than paper invoicing.*

Set up alerts to monitor the status of each invoice and schedule recurring invoices to send them automatically. QuickBooks calculates sales tax on all your invoices so you always have a record of what you earn and owe.

Always in step with your workflow

Turn estimates into invoices

Convert your existing estimates into invoices with a simple click. QuickBooks autofills the information so you’re ready to review and send within minutes.

Simplify invoicing for projects

Progress invoicing makes getting paid on larger projects a breeze. Invoice every time you hit a milestone so you can get paid as you go.

Add billable expenses in seconds

Incurred an extra cost on the job? Simply link the billable expense to your invoice and get the money back when you get paid.

Send invoices on the go

Get invoicing done from anywhere you are. Use the QuickBooks Online app to create and send invoices from your phone or tablet.*

Small business owner receiving a payment alert.

Monitor your payment status

Send quick reminders to let your customers know when a payment is due, and get real-time alerts when they view and pay invoices.

Find a plan that’s right for you

More tools to power your business

It’s easier to keep growing when everything works together.

QuickBooks payments

Manage payments and invoicing—all in one place. QuickBooks sends you real-time alerts when customers pay you and automatically matches payments with invoices so your books are always up to date.

Explore payments

QuickBooks Time

Add QuickBooks Time to boost productivity and save time.* When QuickBooks Time and invoicing work in sync, you can automatically add your billable hours to invoices.

Explore QuickBooks Time

Frequently asked questions

How do I create an invoice?

What should an invoice include?

Your invoice should include the following information:

Itemized descriptions of each billable item: Whether you sell services or products, it’s crucial that your invoice includes a clear description of each billable item, its price, and quantity.

Contact information: It’s crucial to include the contact information for your business and the customer you are billing. Include their full name, address, and telephone number.

Terms of payment: This outlines when the payment is due—read more about the recommended terms of payment in the invoice payment terms FAQ.

Accepted payment methods: Whether you accept payments via cheque, credit card or e-transfer, it’s important to let your customers know how to pay you.

GST/HST: In Canada, you are required to let your customers know when GST/HST is applied to their purchase and the cost of the tax.

What are invoicing best practices?

What are the advantages of mobile invoicing?

If a customer pays through my invoice, how long does it take to process?

What are invoice payment terms?

Discussing payment terms with your customers in advance can help you get paid on time - here are some common invoice payment terms:

Prepayment: You can ask clients to prepay a percentage of your fee in advance to prevent cancellations.

Due upon receipt: This payment term requires payment immediately after products or services are delivered.

50% upfront: This suggests half the payment is due prior to services starting.

Net 10, 15, 30, 60, or 90: These terms refer to the number of days in which an invoice is due once it’s received.

Get more guidance on invoicing

Gain additional insights through these helpful resources.

Visit the blog

ARTICLE

Free invoice templates

Your invoicing needs are unique to what you do. Browse through a collection of invoice templates and choose one that’s specific to your industry.

ARTICLE

What are invoice payment terms?

The payment terms in your invoice outline the process of payment your customers must follow when paying you. Find out what you should include in your payment terms.

ARTICLE

How to follow up on past due invoices

Almost every small business owner knows the frustration of a past due invoice. Learn how to follow proper etiquette when sending follow-up emails for late payments.

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Important offers, pricing details and disclaimers

QuickBooks Online Discount Offer Terms: Discount applied to the monthly or annual list price for QuickBooks Online (“QBO”) as stated above, starting from the date of enrollment, followed by the then-current monthly or annual base price (depending upon your purchase). Your account will automatically be charged on a monthly or annual basis (as applicable) until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Buy Now” option. This offer can't be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Online Free 30-day Trial Offer Terms: First thirty (30) days of the QuickBooks Online (“QBO”) subscription, starting from the date of enrolment is free. At the end of the free trial, you’ll automatically be charged and you’ll be charged on a monthly basis thereafter at the then-current price for the service(s) you’ve selected until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Free 30-Day Trial'' option. This offer can't be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. If you cancel within the first 30 days you will not be charged. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Payroll: Sold separately. The above stated discount price is available only to new QuickBooks customers, starting from the date of enrollment through the term period stated above. The monthly subscription price excludes HST/GST. Offer valid for a limited time only. You must select the Buy Now option. Offer not applicable with free trial. Following the offer, you will be automatically charged monthly at the-then current QuickBooks Online subscription fee + the-then current per employee fee, plus all applicable taxes, until you cancel. The employee fee is charged per unique active employee that has run a payroll during the monthly billing cycle. To cancel your subscription, learn more here. A valid credit card is required to continue using QuickBooks Online Payroll. Terms, conditions, pricing, features, service and support are subject to change without notice. Canada only.

QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.

QuickBooks Online Mobile App: QuickBooks Online requires a computer with a supported Internet browser (see System Requirements for a list of supported browsers) and an Internet connection (a high-speed connection is recommended). The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Integrates with QuickBooks Time: Additional fees apply. Features vary. The QuickBooks Workforce mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Send invoices. Accept payments. Get paid 4x faster: ‘Four times as fast’ based on Canadian customers using QuickBooks Online invoice tracking and payment features compared to customers not using these features from August 2021 to July 2022.