Employee advance pay quickbooks desktop (manual payroll)

LH10 · ‎January 09, 2020

Hi,

I'm doing payroll manually in quickbooks desktop. The employee would like mid month an advance of $1000. So I write a cheque and post it to Employee Advance 'other current asset' account. This advance gets deducted from the paycheck at the end of the month, but I'm not sure how to enter this. Would this be correct:

Write check to employee for i.e. $3000:

Payroll Expenses: 3000

Payroll liabilities CPP employee: -142.19

Payroll Liabilities EI employee: -47.40

Payroll liabilities income tax: -360.27

Employee Advance (other current asset): -1000

Thank you

Rochelley · ‎April 08, 2020

Hello @LH10 ,

I'm sorry no one has ever responded to your question. I'm sure you will have figured this out by now, but just for the sake of having a record in the Q & A, you are correct. The first entry would look something like this:

The actual pay date entry would look something like this:

LH10 · ‎May 22, 2020

I did figure it out, thank you for the reply!

Marcel5 · ‎July 20, 2020

would you mind sharing how you entered this?

I have a similar situation where an employee has a cash advance and pays back with a cheque.

If I enter a journal entry is still shows in the employees advance section on his paystub.

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Employee advance pay quickbooks desktop (manual payroll)