Showing results for 
Search instead for 
Did you mean: 
Level 1

Manually Calculate Payroll Taxes



I have a Canadian version QuickBooks Desktop 2019. Can I setup my Company File to do Manual  Payroll Tax Calculations (without a subscription to QuickBooks)? I'm not living in Canada or USA, and I want to use the Payroll Option, but without the Payroll Subscription. I have a US version of QuickBooks where I am able to do the Payroll Tax Calculation Manually, but for the Canadian version I'm not able to do so.


Please help me with this issue.

1 Comment
QuickBooks Team

Manually Calculate Payroll Taxes

Hello DB26,


Thanks for being a part of the QuickBooks family in so many ways! It sounds like you might be helping a few businesses manage their books, and when you're using various regional versions of the program, it's important to familiarize yourself with the feature differences between them. I'll let you know how you can enter payroll using Canadian QuickBooks Desktop without a payroll subscription.


With the Canadian version of QuickBooks Desktop, entering payroll without a payroll subscription means doing calculations outside of the program and then entering those transactions in QuickBooks. We have a great in-product article that goes through the steps of this process, which you can bring up by following these steps.

  1. Select Help in the top menu and choose QuickBooks Desktop Help (or press F1 as a shortcut).
  2. Click the Help tab.
  3. Choose Search.
  4. Enter keywords such as "manual payroll" into the search bar and hit enter.
  5. Click the article Process payroll manually (without a subscription to QuickBooks Desktop Payroll).

That should get you on your way with this process. Please note that unlike the US version, the Canadian version of QuickBooks Desktop cannot do calculations in the program without a payroll subscription. You can use tools such as the CRA Payroll Deductions Online Calculator to assist with making sure your numbers are accurate before entering them into your books. An accountant or payroll professional would also be a great asset in this case. If you don't have an accountant, QuickBooks can help you find one with the Find an Accountant feature on our website.


Feel free to leave us your thoughts and comments about manual payroll for QuickBooks Desktop Canada by following these steps in your Canadian program.

  1. Click Help.
  2. Choose Send Feedback Online.

Feedback submitted through that feature goes to our product development team. It's a great way to share what we can do to enhance what QuickBooks can do for your business.


Let me know if you have more questions about that. I'm here to help make sure you're on the right path.