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karissapownall
Level 1

Manual Payroll Journal Entries

When using journal entries for manual payroll tracking how did everyone set up the accounts? 

- for gross wages

- for company contributions

- payroll liabilities 

- bank account for net pays. 

 

And then when inputting the amounts in a journal this is my understanding:

Gross Wages : Debit 

Company contributions: Debit

Payroll Liabilities (the sum of the the tax, CPP, EI deductions) : Credit

Net pays: Credit 

Doing it this way always leaves a discrepancy in the amount of the company contributions. I think something may be set up wrong but there is no Canadian breakdown on how to set up the accounts. 

1 Comment 1
Anonymous
Not applicable

Manual Payroll Journal Entries

Your QB postings of cash transactions must match your bank records - but if the paycheques are generated externally then your cash records alone they are not sufficient to make full manual payroll entries.

If you are posting manually then presumably you are using some type of external software or service to create the paycheques and keeps payroll records.  Whatever that system is should also produce summary reports that provide the breakdowns and details that you can repost into QB.  

You can choose to record the QB payroll in 'detail' (per employee) or just the summary totals for everyone.  Whichever you choose  - the info entered to QB should be copied exactly from the pay system report(s) - otherwise you will never be able to reconcile the 2.  

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