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My pay method reads paper cheque. How do I change it to Direct. All the information is already in.

 
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QuickBooks Team

My pay method reads paper cheque. How do I change it to Direct. All the information is already in.

Hi there Wanda,

 

Setting up payroll with direct deposit makes paying your employees so much easier. After a quick and painless set up process, QuickBooks Online Payroll enables you to pay your employees at the touch of a button. I'll go over the set-up process and explain how you can start running payroll with direct deposit.

 

Since you've already entered the information, you should be ready to use direct deposit. However, I'd like you to read through the steps below to ensure that you've completed every step of the process.

 

  1. From the Gear icon please choose Payroll Settings.
  2. Under Payroll, select Direct Deposit.
  3. Review what's required to get set up, then select Yes! Let's get started.
  4. Enter the appropriate data for Employer Bank Account and Account's Principal Officer, then select Continue.

 

After following the steps above you should've received a confirmation email from notify@quickbase.com with steps to verify your information, and another to confirm your preauthorized debits. The next step in the process is to verify a test transaction direct deposit. 2-3 business days after verification, you'll notice a debit of less than $1.00 taken from your account as a test. Here's how to verify that amount:

 

  1. Navigate to the Gear icon, then Payroll Settings.
  2. Under Payroll, select Direct Deposit.
  3. Choose to Verify Test Transaction. The option won't be available until the test amount has been debited.
  4. Enter the amount of the test transaction in both boxes, then select OK.

 

Once this process has been completed and your employees have filled out the Direct Deposit Authorization Form, you'll be ready to enter your employee's information to start paying them by direct deposit! Please navigate back to the Direct Deposit page within Payroll Settings and select Set Up besides an employee. Choose Direct Deposit when asked What do you use to pay Employee? and fill in the fields using the information the employee has provided. 

 

These set up steps and more can be found in the article below:

 

 

Once you're sure you've completed the direct deposit set-up process, you'll be able to select the blue hyperlink that reads Paper cheque under Pay Method and change it to Direct Deposit for each applicable employee. There's an important timeline to consider when paying by Direct Deposit to ensure that your employees get paid on the scheduled day. Keep in mind that you'll have to run payroll before 5PM PST at least 2 banking days prior to the pay date, and banking holidays may interfere in that schedule. For more information on the processing timeline as well as other important information refer to the articles below:

 

 

I'm confident that your employees will be seeing their pay automatically deposited into their bank accounts in no time! Let me know if there's anything else I can help with - it's what I'm here for.