Showing results for 
Search instead for 
Did you mean: 
Level 1

How do I show a billable expense through a journal entry?

Hey Quickbooks Community, 

I'm wondering if there's a way to show a billable expense through a journal entry. I currently use Quickbooks Easy Start so I don't have the option to turn on the billable expenses in settings. I can't afford to upgrade, so wondering if there's a workaround via a journal entry.


Here's my scenario:

I am paying for printing costs for a client with my company credit card (connected to Quickbooks) and I will add the total of this expense to her final invoice. Once she pays her invoice I will take the funds (that deposited into my chequing account) and pay my credit card to cover the expense I incurred. 


Is there a way to show this through a journal entry?


Thanks in advance!

2 Comments 2
QuickBooks Team

How do I show a billable expense through a journal entry?

Hey there lostghosts,


Welcome to the QuickBooks Community! Thanks for reaching out to us here. There currently isn't a way to show billable expense in a Journal entry. In order to use billable expense, you'll need to upgrade your subscription, then turn on the billable expense feature. 


I can see how being able to show billable expense through Journal entry would be beneficial for you. I encourage you to submit feedback by heading to the Gear icon and selecting the Feedback option. These comments are taken into consideration as our developers create new features and updates for QuickBooks.


If you have any other questions, feel free to reach back out to us here.

Level 5

How do I show a billable expense through a journal entry?

Could you create a new G/L account strictly for billable expenses that you need to bill to your client?  You could enter the expense incurred to that G/L and by looking at the balance you would have the total amount "billable" to your client. 

Need to get in touch?

Contact us