Is there a workaround to add tags to journal entries?

Always_Learning · ‎October 11, 2023

I'm fully aware that you cannot add tags to journal entries in QBO. However, it would still be helpful if I can find a work around to this issue.

Often I will receive a monthly statement from a supplier, and I will pay the monthly statement in one lump sum instead of paying the hundreds of individual invoices one by one, which saves an immense about of time. I then use a journal entry to split up the expense categories.

So let's say I pay a statement of $1000.

$700 is for Materials
$300 is for Tools

So I create a journal entry for $700 to the Materials Account (DR) and $300 to the Tools Account (DR) and then $1000 to the Checking Account (CR).

But let's say I want to track $500 of the Materials to a specific job. Normally I would just add one of my job tags to an expense when it's a single invoice I've paid. But in this case I've paid for multiple invoices at once and only a portion of them (in this case, $500 worth) apply to the specific job I want to track.

Can I also create an expense for $500, apply the tag there and then try to match it with the journal entry? Or is there some other workaround?

Thanks in advance!

AdminAndrea · ‎October 12, 2023

Could you use CLASSES instead of tags for this? I believe you can use Classes in a J/E but as you noted, not Tags

View solution in original post

JamesM4 · ‎October 11, 2023

Hello Always_Learning,

It's great to have you connect with us in the Community. I'll be glad to share more info and help steer you in the right direction so you can continue to enjoy the benefits of using QuickBooks.

Since the workaround you've described above isn't available in the program, I recommend looking into third-party apps our site using this link here. I also recommend reaching out to an accounting specialist that'll share expert advice on how to record your transactions appropriately. You can get in touch with an accounting specialist using this link here. In the meantime, feel free to ask other questions.

I'll be a message away in case you need anything else. Otherwise, I wish you a great rest of the day.

AdminAndrea · ‎October 12, 2023

Could you use CLASSES instead of tags for this? I believe you can use Classes in a J/E but as you noted, not Tags

Always_Learning · ‎October 12, 2023

Thank you for the suggestion! I think this is definitely an option, and when looking into this I discovered the projects feature which may prove helpful as well. I will try both and see how it works going forward. Thank you again, it's greatly appreciated!

Alex M · ‎October 12, 2023

We're happy to be of assistance Always-Learning. If you have any other questions, feel free to reach out here.

Skly

Hello, I don't see Class available on the standard J/E template. Is there something I have to enable to e able to use Classes on a J/E (we currently do not have Classes, only Tags)

Trish_T

Hi Skly,

QuickBooks Online Plus offers the class tracking feature. You may need to upgrade your QuickBooks plan, to turn on and use class tracking.

Feel free to touch base with us again, if you have other questions. We would be glad to help!

Skly

Thanks for getting back to me so quickly Trish.

We recently upgraded from the desktop version to QB Online Plus but I do not see Classes when I go into All Lists from the Gears icon. The links you attached do not seem to indicate I need to do something else to enable Classes. Maybe this is a question for our account rep?

Thanks,

Sharon

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Is there a workaround to add tags to journal entries?