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When I am in the Enter Bills screen, the pay bill button is there on hte Main icon bar and then after entering a credit it disappears. I have to close QBooks and re-open to get it back. It's there for a bit and then disappears again. Can't see anywhere to re-activate it in the bill entry screen.
Thanks for reaching out about this and giving me some details about what you're trying to do in QuickBooks Desktop with recording your bills and credits. I want to make sure you have the information you need with how these features work so that you can more seamlessly manage your books.
From what you describe, it sounds to me like you're hoping to enter a Bill and Credit transaction at the same time and that you're toggling between the two options when you go into the Enter Bills window. The reason you're seeing the Pay Bills option disappear when you toggle to Credit is because that option isn't in place to add the credit to the bill you just created, but rather to create an entirely separate credit transaction. Credits aren't bills to pay, which is why the Pay Bills button disappears from the toolbar. Rather, credits can be applied to bill payments in the Pay Bills feature.
Since it sounds like you're hoping to enter the credit and bill, then pay the bill in a more streamlined process, here's my suggestion on how to enter these transactions.
Start by entering the Credit. To do this, open the Enter Bills feature, toggle to the Credit option, enter the details, then click Save & New. This will keep you in the Enter Bills window and you can then toggle to Bill, enter the details, then click Pay Bill. Select Yes on the prompt to save the transaction first and you'll be taken to the Pay Bills window, where you can apply credits and enter payment details.
Here are some articles that shed more light on these processes.
I go into Enter Bills. enter a bill and use the pay bill button to pay it. Toggle to credit and enter 1 or more credits (pay bill button is, naturally, not on that screen). I toggle back to Bill to enter more invoices and the Pay Bill button does NOT reappear and stays missing for all invoices entered from that point on. It does not reappear until I log out of the data set and then re-open it.
I appreciate the clarification of the steps you're taking and what's happening when you do. Based on this, it sounds like it could either be a company file or a program issue. Opening a sample company file and replicating the steps you take in your own company file will help us narrow down which it is. If you can recreate the issue in the sample file, it's likely a program issue. If not, then it's a company file issue. In case you need the steps, here's how to open a sample company file.
Select File from the top menu.
Choose Close Company.
Click Open a sample file on the No Company File Open window.
Choose the type of sample file you need and follow the prompts to open it.
If you're not able to replicate the problem in that file, it's time to start checking for data damage to your company file. Data damage can cause strange behaviours like this, and this article walks you through finding if there is any damage and how to fix it if so: Fix data damage on your QuickBooks Desktop company file
In the event that you're seeing the same issue in the sample file, then you'll want to troubleshoot the program itself. One way to do this is to uninstall and reinstall QuickBooks Desktop on your computer. Keep in mind that if you're using an unsupported version of the program, you'll either need a the disc copy or a copy of the install file in order to be able to reinstall it afterward. The Intuit website only has install links for supported versions of the product. Here are some links that can help with this process.
Whichever your situation is, if you're still running into this issue after troubleshooting, contact QuickBooks Desktop support for further assistance. The Intuit QuickBooks Desktop software support policies article I linked above outlines support options. Due to staff reduction in response to the global pandemic, support hours for all QuickBooks Desktop products have been reduced to Monday to Friday between 9 a.m. and 8 p.m. ET.
I am having the same problem but I it is happening with out entering any credits. When receiving a purchase order from an item receipt to a bill, the option to pay as a bill is no longer there. We are seeing the same thing even when receiving or entering a bill then having to save and new between bills.
Having your QuickBooks Desktop work the way it was intended is one of our main focuses so you can save time and effort when updating your company information. I'd be happy to help get your Pay Bill option showing.
In order to see if it's an issue with your company file or the program itself I recommend opening up a sample file and trying to recreate this issue. You can follow the steps provided by my colleague above. If the Pay Bills button shows up without issue then the problem would be with the company file. If that's the case you can follow this article on how to fix data damage in your company file.
If the Pay Bills button still doesn't show up properly in the test file than it'd be an issue with the QuickBooks program itself. In this situation before trying to uninstall the program and then do the installation again you can try repairing it by following the steps in this article. If that doesn't work you can follow the articles above on how to install QuickBooks again.
If you still run into issues after these troubleshooting steps I recommend contacting our QuickBooks Desktop support team so they can do a deeper look into this. You can reach them by calling the number in this article.