Payroll account preferences or settings - Accrued Vacation accounts

Lilisau07 · ‎November 18, 2021

Hello,

So I have run into a problem and I have tried a couple of things to see if it fixes the issue. So I have entered our business PTO policy on the payroll side. I also went ahead and changed the account preferences to set up the PTO expense side of it. Now my problem is that when I go to the chart of accounts and try to run the PTO report and the PTO liability report nothing is coming up. I just recently run payroll and I checked that the hours accrued for each employee were showing in their pay stub. I am not sure what else to do because it is not linking to the accounts I have created. Now one thing I noticed under the Payroll settings>Accounting-Edit button all the way to the bottom there is another section labeled " Want to update existing transactions". So when I click on the edit icon I get a start date option. I am hesitant to enter a date because I don't know if that will solve my issue or make other unwanted changes. Please help, thank you in advance.

Alex M · ‎November 19, 2021

Hi there Lilisau07,

It's vital that all your payroll be recorded properly so that all your books balance. QuickBooks Online Payroll is a great tool able to help you keep track of the amount of vacation hours for your employees in order to know how much you owe them in vacation pay. I can provide some information about editing your payroll settings.

When updating the Accounting section of the Payroll settings, if you enter a date in the section named Want to update existing transactions, it will update all payroll transactions made after this date to reflect the accounting settings you've selected.

If you have any other questions, feel free to reach out here.

Lilisau07 · ‎November 20, 2021

Thank you. I have entered the date that I want the records to update. I did run reports but things aren't linking yet, so I am going to wait for my next check run to see if they update to the correct accounts.

Charlie_17 · ‎October 28, 2022

I have moved the vacation pay account out of payroll liabilities but can't change the mapping for vacation pay. I am using QBO. Why can't I change the setting?

Trish_T · ‎October 28, 2022

Hi Charlie_17,

Thanks for joining us here. It's important that you're able to map your accounts in QuickBooks Online Payroll to keep your accounts aligned. I'd be happy to point you in the right direction!

Follow these steps to map your Vacation Pay account;

1. Open your Settings ⚙ and select Payroll Settings

2. Click on the Settings ⚙ for Accounting

3. Select the Settings ⚙ to the right of Wage Expenses

4. Scroll down to Vacation Pay

5. Use the ▼ dropdown menu to select the desired account

6. Hit Save

If you require additional assistance, please don't hesitate to contact us. Successfully completing your QuickBooks goals is our number one priority and we'd love to assist!

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Payroll account preferences or settings - Accrued Vacation accounts