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Level 1

Sales Tax Invoice

In QB Self employed - how do I enter a sales tax invoice for an international shipment of supplies I received?

5 Comments 5
QuickBooks Team

Sales Tax Invoice

Hello CQuartz,


It's great to learn you're using QuickBooks Self-Employed to help manage your sales tax. I'll be happy to steer you in the right direction so you can enter your sales tax invoice without running into issues. 


To get started, it's important to check in with your accountant for expert advice on how to enter the invoice on your account. This helps prevent any accounting errors in the future. You're more than welcome to get in touch with an accounting professional on our site using this link here. Otherwise, I'll be glad to assist you with navigating the program by showing you how to create an invoice, etc. 


Let me know what works best for you. I'll be one message away in case you need anything else. 

Level 1

Sales Tax Invoice

This is actually an expense, not an invoice I'm trying to create. It's a duty / HST / freight invoice from a shipper that delivered an order of supplies I purchased overseas. The normal GST/HST rates don't apply here, as the HST makes up approximately 75% of the bill. I can't seem to find a way to input this HST expense and have it count as an ITC for my HST / GST submission. Any help would be appreciated. Thank you

Alex M
QuickBooks Team

Sales Tax Invoice

Hi there CQuartz,


Thanks for getting back to us. What you could do would be to create a Bill by clicking on +New, then Bill. Add the fees before taxes as a line item in the bill, then select the correct tax code you'd normally use. You can adjust the amount of taxes you'd like in the text boxes shown in the Tax breakdown on the lower right.


If you have any other questions, feel free to reach out here.

Level 1

Sales Tax Invoice

I don't see a +New button in the program, Self Employed. Can you direct me to where I would find that option. If I input an expense manually, there doesn't seem to be any way to change the tax. The only options I'm given in relation to the tax is Remove. Thanks

QuickBooks Team

Sales Tax Invoice

Hi CQuartz,


Thanks for getting back to us here.  QuickBooks Self-Employed is a great way to track your income and expenses from anywhere.  It's important that you're able to enter transactions for sales tax on imported goods with confidence.  I'll be happy to help so you can get back to what matters most!


Here's how to record sales tax on imported goods:


1. From New transactions, open Expense

2. Under Account details on the first line, select the Expense account related to the imported goods

3. In the Amount column, enter 0.01

4. Choose the tax code that represents all types of the taxes paid

Example:  If you paid GST/PST, choose the GST+PST code. 

5. On the second line, in the Account column choose the same account

6. For the Amount, enter -0.01

7. Select 'out of scope' for the tax code

8. Edit the Subtotal to reflect the amount of tax paid for each tax type

9. When done, hit Save.  


Please don't hesitate to contact QuickBooks Self-Employed support if you'd like further guidance with this process.


Feel free to reach back out with other questions.  We'd be glad to assist!

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