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What I want to be able to do it keep track of which vehicle is being worked on (assuming customer have multiple vehicles). When I make an invoice, once I have selected the customer I want to be able to have a drop down list so that I can select which vehicle is being worked on.
For example
John owns Car 1 and Car 2
When I make an invoice for John, I want to be able to select Car 1 or 2 from a list of just the two cars associated with John.
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I'm using QuickBooks Desktop 2020 for automotive repair. Most versions have a tab somewhere in the Customer Profile called 'Notes'. I list each vehicle there (year, make, model, VIN, mileage). Each time I work on one of the vehicles listed, I edit the mileage. I cut and Paste it into the 'Customized Invoice'. To be able to have it appear on the Invoice, I changed the 'Ship to' field to 'Vehicle'. You would have to learn how to use the customizing feature in QuickBooks. Since I do zero shipping its not a problem. Profit and Loss reports come out fine.
Greetings, timetowaste247.
Welcome aboard to the QuickBooks Community. I can help and guide you on how to create a list of your customer’s vehicles.
I have a few easy steps to do this in your account. The first thing is to create an item list for each vehicle.
Here’s how:
Once completed, you can start using these items whenever you create an invoice for John. On the Invoice page, make sure to click on the Item code drop-down and select the correct vehicle.
This way, all transactions associated with each item are properly tracked in QuickBooks.
I’m also adding a link with detailed answers to your frequently asked questions about adding, modifying and deleting items.
The information I provided should point you in the right direction.
If there’s anything else I can help you with, leave me a comment below. I’ll be right here to assist you further. Have a great day ahead.
No, you do not make an item for a customer car, items are what your business does or sells.
You create the customer, then create a sub customer for each car the customer owns, then you invoice the sub customer (car) for the work done.
I'm using QuickBooks Desktop 2020 for automotive repair. Most versions have a tab somewhere in the Customer Profile called 'Notes'. I list each vehicle there (year, make, model, VIN, mileage). Each time I work on one of the vehicles listed, I edit the mileage. I cut and Paste it into the 'Customized Invoice'. To be able to have it appear on the Invoice, I changed the 'Ship to' field to 'Vehicle'. You would have to learn how to use the customizing feature in QuickBooks. Since I do zero shipping its not a problem. Profit and Loss reports come out fine.
This is also the way that we handle our customer base. Customer with all of their contact information and sub-customer for each vehicle.
What I'd like to know is, why would I use an auto repair invoicing program integrated to quickbooks? Is the sole reason for payroll? Because I'm the only employee, however I plan to hire employees in the future. So do I need quickbooks for any other reason? I minored on accounting in college and my father holds an MBA, just so you know I am familiar with accounting terminology and GAAP Principles. So no need for lamence terms. Thank you.
Hey there, Vodkaspatula.
I appreciate you chiming in on this thread.
Small businesses use QuickBooks not only for Payroll but its a great software to have as it helps keep track of your finances. There are a few different plans you can chose from. If you think this could fit your business needs, I recommend reaching out to the Sales department team they'll be able to provide more details on the benefits of QuickBooks.
For QuickBooks Online: Schedule a Callback or start a Chat: select (?)Help in the upper right > type and enter "Contact support" into the QB Assistant > click Contact Us > explain your situation > then hit Let's Talk > choose Get a callback.
For QuickBooks Desktop click here.
If you have any other questions, feel free to reach back out here
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