Turn on suggestions
Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.
Showing results for
I am new to QBSE (Canada) and sole proprietorship accounting in general. I am looking for a suggestion for best practice to process a mountain of receipts (both paper and email).
They are mostly supplies I have bought for my sole proprietorship, that appear in receipts alongside items for personal use. Maybe I might do this differently going forward, but I have maybe 150 receipts to go through like this. Think wal-mart receipts.
I specifically would like to know if there is any way to process these receipts on an itemized line item basis, and select which are business and which are personal. My process seems very slow and manual and I think there must be a better way.
My process now is:
1. Scan paper receipt into pdf. download pdf sales invoices that I have paid. Put them all in a local folder.
2. Create a pdf file name that includes the names of the items that are business use. Use a calculator to sum up the business items, apply the appropriate tax multiplier, then append that total to the filename as well.
3. Upload the pdf to QBSE
4. When the receipt shows up in the "for review" list in QBSE, categorize it as a split transaction, take the business total from the pdf filename to enter into the business portion, then take the business items also from the filename and put in the description field, so it will be clear which items I categorized as business.
Is the way I am doing it seem reasonable, or is there a much better way?
I appreciate you for sharing the details of your concern, @Qubole. I'm here to share with you some additional information about handling receipts in QuickBooks Self-Employed (QBSE).
Your process in tracking the receipts in QBSE is correct. You can snap the receipts and upload them to QuickBooks. When the upload finishes, you're ready to categorize them:
You may also attach your receipts to the existing transactions in QuickBooks.
You can also use the receipt forwarding feature to email images of your receipts to QBSE. I'm adding this link as your guide: Forward receipt images to QuickBooks Self-Employed.
If you notice duplicate transactions, here's how to fix them.
Let me know if you have any other questions while handling your mountain of receipts. I'm more than happy to provide additional assistance. Have a good one!
You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking "Continue", you will leave the community and be taken to that site instead.
For more information visit our Security Center or to report suspicious websites you can contact us here