Introducing the latest updates and AI-powered innovations in QuickBooks

QuickBooks is on a mission to build the world’s smartest AI-powered accounting platform – and it’s evolving fast.

Having listened to your feedback, we’re releasing new intelligent automation and time-saving tools to make QuickBooks work even harder for you. Here, we’ve rounded up some of the latest updates, along with a clear look at how each one helps you get more done. 

We’re also excited to announce that QuickBooks has introduced a new product updates hub, the QuickBooks Launchpad: your go-to destination for the latest improvements, all in one place. 

Explore the QuickBooks Launchpad

New tools to save time and stay in control

QuickBooks recently rolled out a range of powerful new updates designed to help you take control of your business’s numbers or your clients’ finances. 

Here’s a breakdown of how these services work.  

1. Get paid faster with Pay by Bank (BETA*)

73%** of UK SMBs are impacted by delayed payments, with 31%** spending 20–30 hours per month chasing customers for payment​.

That’s why we’ve introduced Pay by Bank.

Your customers can now pay invoices straight from their bank. It’s quick and easy – meaning they’re more likely to pay on time. Less friction for customers means healthier cash flow for you. 

Pay by Bank is a faster, more secure way to get paid – directly from your customer’s bank account. QuickBooks users can reduce late payments and lower transaction fees, with funds settling faster than ever before. Your customers also benefit from a frictionless experience: no cards, no forms – just a few taps in their online banking app. And for accountants, it’s one less manual task to worry about. Payments are automatically reconciled in QuickBooks, keeping the books clean and accurate with less effort. 

Whether you’re a sole trader or a mid-sized business, this is one of the simplest ways to improve cash flow and reduce time spent on credit control.

Key benefits:

• Fully integrated with QuickBooks’ accounting software

• Works on any device

• Faster settlement times

• Competitive setup fees

• Fewer abandoned or delayed payments

*Beta is available to a select cohort of customers 

**Based on a 2023 survey commissioned by Intuit QuickBooks of 2,008 small-medium business owners

2. AI that automatically categorises your bank transactions 

Categorising bank transactions is one of the most repetitive jobs in accounting – and one of the easiest to get wrong. Intuit’s new AI-powered bank feed addresses this by learning from your previous actions and suggesting categories based on how you’ve handled transactions in the past. Each suggestion is accompanied by a clear explanation, allowing you to review, approve, or amend with confidence.

This enhanced feed offers more accurate categorisation suggestions, allows for inline editing of fields (like category, vendor, class, location, and product/service) , and provides payee suggestions with the ability to add new payees directly from the bank feed. 

Not only does this save time, but it also increases accuracy. Business owners benefit from faster bookkeeping with fewer errors. Accountants can be confident that each client is applying categories consistently, which streamlines reviews and reduces manual fixes. 

This is currently being rolled out to customers, and will appear in coming weeks. 

3. Out-of-the-box support for UK depreciation methods

Managing fixed assets just got simpler.

Until now, QuickBooks only offered the straight-line method of depreciation. That meant finance teams had to calculate the reducing balance method of depreciation – a method widely used by UK finance teams to reflect how asset value declines over time –  outside the platform. 

However, QuickBooks Online Advanced now supports reducing balance depreciation in the Fixed Asset Hub. Just choose the reducing balance method, enter your rate, and QuickBooks does the rest. When you add a journal entry, QuickBooks automatically calculates depreciation and updates your reports. 

This update delivers serious value for mid-sized UK businesses with growing or ageing asset portfolios. It transforms how accountants and financial controllers juggling large asset registers handle asset depreciation. Spend less time calculating and checking, and gain more confidence in your numbers. 

Key benefits:

• Helps you stay compliant with local accounting standards

• Automate complex depreciation calculations, reducing human error

• Improve forecasting and audit readiness with transparent, real-time reporting

• Save hours of manual work by consolidating asset tracking in one place

4. More granular access controls with updated Role-Based Access Control (RBAC) in QuickBooks Online Advanced 

Building upon existing RBAC capabilities, you can now tailor access in QuickBooks Online Advanced with more precision than ever. Recent updates include more granular access controls to accounting transactions.

Gain greater control over your custom user roles and set even more granular permissions in QuickBooks Advanced, meaning each team member can only access the areas they need. Create custom roles that reflect how your business actually works. Put simply, give each team member access to exactly what they need – and nothing they don’t.

You might want to let junior staff view reports but not edit them. Or allow your operations lead to manage supplier records without seeing sensitive financial data. Now, all this takes is a few clicks. Tailor each role across key areas like accounting, reports, expenses, customers, and suppliers, with specific controls for viewing, editing, creating, or deleting.

It’s a small shift that unlocks a much smoother and more secure workflow. Your team can move faster and work more independently, without you compromising sensitive information or cluttering their dashboards with tools they don’t use.

For account admins and business owners, it’s a big step toward better governance. You stay in control of your data, reduce risk, and create a clearer structure that scales with your team.

Want to learn more about these new features? Explore the new QuickBooks Launchpad

Usability upgrades

Alongside the features listed above, QuickBooks has also made several usability improvements based on customer feedback. These developments will help you move faster within QuickBooks and eliminate friction from your workflows.

Practice Manager gets smarter workflows

If you're an accountant or bookkeeper using QuickBooks Practice Manager, you’ll now find it easier to manage client work across your team.

New features include:

• Custom task statuses (separate from tags) to better reflect real-world workflows

• Bulk actions to update multiple tasks in one go

• Custom filters and saved views to help you find what matters faster

These changes give you more structure, control, and visibility across your practice.

Automatically sync PayPal data 

Around 20,000 of our UK-based customers used PayPal for their businesses. That’s why QuickBooks just introduced PayPal Connector, which allows you to automatically import PayPal transactions into QuickBooks.

Pull in all your sales, expenses, refunds, transfers, and other transactions. QuickBooks will then categorise them into the correct currency Chart of Accounts, import the relevant VAT information, and capture all key line-item details. Plus, you can even add high-confidence transactions to your books without review using AI-powered rules. 

Wave goodbye to manually downloading, analysing, and uploading PayPal data. Keep your books clean with just a few clicks. 

Faster performance in QuickBooks Online & Advanced

Intuit has made a number of performance enhancements across QuickBooks, including to Quickbooks Online Advanced. Users can expect significant reductions in homepage load times on both desktop and mobile, and a faster and more seamless experience

If you or your clients use QuickBooks Online and Advanced to manage complex finances, you’ll notice the difference every time you log in. Please continue to give us feedback on what QuickBooks can improve moving forward – we really appreciate your help as we look to make QuickBooks as valuable and user-friendly as possible. 

Save time managing CIS with bulk sending of statements

Sending CIS payment and deduction statements can eat up valuable time—especially if you download individual PDFs and email them one by one. 

Our updated bulk send feature changes that. Now, you can automatically send all monthly CIS statements in a few clicks—directly from QuickBooks. No exporting, no manual emails, and far less admin. 

QuickBooks has also made the feature easier to find and use, so you don’t have to dig through old filings or click through multiple screens.

Never forget a deadline again with CIS Reminders

CIS deadlines come around fast—especially when you’re juggling everything else on site. That’s why we’ve introduced CIS Reminders: a simple way to get email alerts ahead of the 19th-of-the-month deadline.

You choose when the reminder lands and who it goes to, whether that’s yourself, your bookkeeper, or someone else on the team. It’s quick to configure and lives right in the CIS Centre in QuickBooks.

Cut down on late submissions and stay one step ahead of HMRC deadlines. 

Verify CIS subcontractors directly in QuickBooks with Subcontractor Verification

CIS subcontractor verification no longer needs to be a separate job—or a source of stress. You can now verify subcontractors directly in QuickBooks, without switching to HMRC’s Government Gateway or re-entering credentials each time.

Once your Government Gateway login is saved securely, QuickBooks handles the rest: sending the request, capturing the response, and logging the result. If a subcontractor’s verification code is missing when you attempt to file, we’ll give you a heads up. This helps you address the issue promptly and stay compliant without having to manually track down every detail. 

This update reduces the risk of input errors, cuts down on repetitive admin, and helps ensure the correct deduction rates are applied every time.

See what’s new – and what’s coming next

These updates are just the start. Whether you're managing a small business or running your own accounting practice, QuickBooks is getting faster and easier to use with every release.

To stay ahead of the curve, check out our new QuickBooks Launchpad. It’s your go-to place to:

• Explore new and upcoming features

• Understand what’s changed and how it helps you

• Share feedback directly with our product teams

Visit the new QuickBooks Launchpad now to dive deeper into each release – and see what’s coming next.

Explore QuickBooks Launchpad

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