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There are many reasons why a business could get a late filing or payment penalty. Here are a few examples, not including the possible appeal process that might follow.
Late filing penalty
One example could be that business A shortly missed the deadline for filing its Self Assessment tax return, due to leaving it to the last minute and submitting it a day late. This would lead to an automatic fixed £100 fine, which would need to be paid to HMRC.
Late payment penalty
Another example could be that business B was struggling financially, so they couldn’t pay the bill from their tax return on time. The later they left it, the more the late penalty grew. After leaving it for 6 months, they had to pay 5% of outstanding tax due at that date.
Failure to notify penalty
A last example would be that business C failed to notify HMRC that they needed to do a Self Assessment. Depending on whether this was deliberate or a mistake, and whether they realised their mistake or had to be prompted, this could result in a severe penalty.
Tips to avoid paying a late Self Assessment penalty
With good preparation for your Self Assessment, it’s easy to avoid paying a late penalty. Here are a few tips and strategies to keep your tax journey smooth and stress-free.
Keep the deadlines in your calendar
To avoid penalties, make sure all the Self Assessment deadlines are in your diary, including registering, submitting your paper or online tax return, and paying your bill.
Add alerts to your phone if needed, and leave yourself plenty of time to get it done!
Get help from a financial advisor
If your business is large or complex (or if you just require a bit of support), getting help from a financial consultant, accountant, or advisor can help you get through the process.
Keep accurate financial records
Keeping diligent records will help you collate all the information you need for Self Assessment. This includes invoices, receipts for expenses, and bank statements.
Not only will you not have to spend time searching for them, but it can help avoid errors.
Use online tools for calculating tax
Using online accounting software like QuickBooks makes the whole process easier, as the software can help perform calculations for you. Some software integrates directly into the tax return system, making it even easier.
Common mistakes during Self Assessment
Self Assessment involves a lot of planning, and there are many regulations to meet. Here are a few common mistakes, so you can avoid paying a Self Assessment fine.
Overlooking tax and deductions
It’s important to understand what deductions you’re eligible for – they can save you money. Equally, don’t overlook any extra tax relating to your sector or business type.
Having out-of-date information
Make sure you have the right dates for this year’s Self Assessment. This information can always be found on the official government website, alongside any changes or updates.
Before you submit your tax return, make sure all the information is accurate and in date.
Not including all of your income
The most common mistake in Self Assessment is omitting sources of income. This could be rent from properties, freelance work, dividends, or income from working abroad. Leaving out taxable income could land you with a penalty, especially if you hide it.
Leaving it until the last minute
Self Assessment can take longer than you think, so leave yourself plenty of time to avoid having to pay a late filing penalty. The late filing penalty of £100 is fixed and automatic.
By avoiding common mistakes, you can ensure you keep your well-earned revenue.
How QuickBooks can help avoid late penalties
QuickBooks can be an invaluable tool for getting your Self Assessment done on time.
You can track and categorise your income and expenses easily, allowing you to keep accurate financial records throughout the year and be less likely to make mistakes.
QuickBooks helps to calculate your tax throughout the year, so you can be confident when it’s time to do your Self Assessment. It calculates an estimate of your income tax and national insurance based on your submitted transactions.
What is the appeal process if I pay my Self Assessment late?
In the UK, the process typically involves requesting a review from HM Revenue and Customs (HMRC). If you are dissatisfied, you can escalate the appeal to an independent tribunal, which provides an impartial review. Legal action through the courts is a last resort. However, the specific details and procedures can vary depending on the circumstances and the type of penalty. It's advisable to consult HMRC's guidelines and potentially seek professional advice when appealing tax penalties in the UK.
What if I can’t afford to pay a Self Assessment penalty?
If you're unable to pay a late self-assessment penalty in the UK, contact HM Revenue and Customs (HMRC) to discuss your situation. Options include setting up a payment plan, appealing the penalty, or requesting a Time to Pay (TTP) arrangement for severe financial hardship. Open and timely communication with HMRC is key to finding a manageable solution, and professional advice may be beneficial in complex cases.
What happens if I trigger an investigation from HMRC?
If you trigger an investigation from HM Revenue and Customs (HMRC), your financial records, tax returns, and other relevant documents will be examined to ensure compliance with tax regulations. During the investigation, HMRC may request additional information, conduct interviews, and scrutinise your financial affairs to assess the accuracy of your tax returns. The outcome can range from no adjustments to your tax liability to the imposition of penalties, fines, or even legal action in cases of deliberate tax evasion or fraud.
Feel you’re better informed about first time Self Assessment tax returns? The QuickBooks blog covers a wide range of business-related topics – it’s all part of our mission to help small businesses grow. Stay compliant with QuickBooks
The information on this website is provided free of charge and is intended to be helpful to a wide range of businesses. Because of its general nature the information cannot be taken as comprehensive and they do not constitute and should never be used as a substitute for legal, accounting, tax or professional advice. We cannot guarantee that the information applies to the individual circumstances of your business. Despite our best efforts it is possible that some information may be out of date. Any reliance you place on information found on this site or linked to on other websites will be at your own risk.