A system of accounting that records transactions when they happen regardless of when they are paid. For example, a sale made on December 31 but paid on February 2 will be recorded in the accounts as happening on December 31.
Things your business owns that can generate cash or be converted into cash. Common assets include property, vehicles, inventory and equipment (and cash itself, of course).
A balance sheet is a snapshot of a business’s financial position at a particular date (usually the end of a financial year) that lists all of a business’s assets and liabilities.
The recording of a business’s financial transactions, and a part of the accounting process. Double entry bookkeeping is the method most commonly used.
The business’s wealth in the form of cash or assets it owns.
A fixed, one-off substantial purchase of physical items such as plant, equipment, building, or land.
A system of accounting that records transactions when the cash is received for them, rather than at the time they happen. For example, a sale made on December 31 and paid by the customer on February 2 is recorded as happening on February 2.
A term used when a customer purchases goods or services with an agreement to pay at a later date – for instance, an account with a supplier, a credit card, or a loan.
Credit is also a term used in double entry bookkeeping to record one side of a transaction in the accounts (debit is the other side – hence ‘double entry’).
An amount owed by a person or business – for example, unpaid bills and loan repayments. Bad debt is money owed to a business that is unlikely to be paid in the foreseeable future.
The value of ownership interest in the business, calculated by deducting liabilities from assets. Also known as net assets, net worth, owner’s equity, or shareholders’ equity.
A 12-month period over which a business operates, typically from July 1 to June 30.
The actual goods or materials a business currently has on hand, either for selling or for producing sellable goods. Also known as stock.
A financial obligation (such as a loan), or amount owed (such as an unpaid bill or credit from a supplier).
The difference between the selling price of goods or services and the profit. Generally, the margin is worked out as a percentage showing the proportion of profit for each sales dollar.
Cash kept on hand for the purposes of small miscellaneous purchases, like office supplies.
The revenue a business earns minus the expenses or costs. If this figure is negative, it is called a loss.
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