How to send QuickBooks invoices in other languages

 

Our customers don’t always speak the same language we do. They may be using their second or third language when they talk to you—or maybe you’re multilingual too and speak to your customers in more than one language. Wouldn’t it be nice to send invoices to those customers in the language they’re most comfortable in?

 

Now you can! Set your customer’s language preference for invoices in QuickBooks Online, and QuickBooks will automatically translate the invoices you send to that customer.

 

You can now send invoices in six languages:  

– English

– French (Canadian)

– Spanish

– Italian

– Chinese (Traditional)

– Portuguese (Brazil)

 

There are a few extra steps to make sure everything on the invoice is translated—including the email text, your logo, and products and services. But we’ll walk you through it.

 

 

 

Set your customer’s language

 

  1. In QuickBooks Online, go to Sales and then Customers.
  2. Select the customer and select Edit.
  3. Go to the Language tab.
  4. Select the customer’s language.

 

Next time you create an invoice for that customer, click Preview to see how it will look translated.

 

 

Create translated invoice templates

 

Create a template for each language you invoice in, so you can include a translated logo, custom text, and email text.

 

  1. From the gear menu, select Custom Form Styles.
  2. Select New Style and then Invoice.
  3. Give your template a name that includes the language, like French Invoice Template.

 

Add a new logo

  1. Click Make logo edits.
  2. Click the [+] next to the logo.
  3. Choose an uploaded logo, or click (+) to add a new one.

 

Add custom text to the invoice

  1. Click the Content tab.
  2. Click on a section of the invoice to customize it.
  3. Enter new text in the language you’re creating the template for.

 

 

Default email templates

 

Translate the email text

  1. Click the Emails tab.
  2. Either disable Use greeting by un-clicking the checkbox or set the greeting to blank.
  3. Edit the text for Subject and Message to customer.
  4. Use the suggested text below, or create your own.

 


English email template

 

Standard email

Here’s your invoice! We appreciate your prompt payment.

 

Thanks for your business!

 

Reminder

Just a reminder that we have not received a payment for this invoice yet. Let us know if you have questions.

 

Thanks for your business!

 


French email template

 

Standard email

Voici votre facture! Nous vous remercions pour votre paiement rapide.

 

Merci de faire affaire avec nous!

 

Reminder

Nous aimerions vous rappeler que nous n’avons toujours pas reçu de paiement pour cette facture. N’hésitez pas à communiquer avec nous si vous avez des questions.

 

Merci de faire affaire avec nous!

 


Spanish email template

 

Correo electrónico estándar

Aquí tienes tu factura. Te agradecemos la prontitud en el pago.

Gracias por elegirnos.

 

Recordatorio

Esto es solo un recordatorio de que aún no hemos recibido el pago de esta factura. Avísanos si tienes alguna pregunta.

Gracias por elegirnos.

 


Italian email template

 

Standard email

La sua fattura è pronta. La ringraziamo in anticipo per il pagamento puntuale.

 

Grazie per averci scelto.

 

Reminder email

Promemoria sulla mancata ricezione del pagamento per questa fattura. Non esiti a contattarci per qualsiasi domanda.

 

Grazie per averci scelto.

 


Chinese (Traditional) email template

 

Standard email

這就是您的發票!感謝您及時付款。

感謝您的訂購!

 

Reminder email

提醒一下,我們尚未收到您為此發票支付的款項。如有疑問,請告訴我們。

感謝您的訂購!

 


Portuguese (Brazil) email template

 

Standard email

Aqui está sua fatura! Agradecemos o pagamento imediato.

Agradecemos a preferência.

 

Reminder email

Este é um lembrete de que ainda não recebemos um pagamento para esta fatura. Entre em contato conosco se tiver alguma dúvida.

Agradecemos a preferência.

 

Translate your products and services

This is a bit of a work-around, since you can’t add multiple names for one product or service. What you can do is add a new product or service for each language, with a translated product or service name. When you create your invoice, select the product or service that’s in the language you’ll send the invoice in.

 

For example, if you have a product “Consulting” with a SKU #001 you could create another product with the name “Consultant (FR)” and a SKU #002. When you add the product or service to a French invoice, select the French-titled line item.