Entered credit card line items using 'Enter Bill' and then hit 'Pay Bill' to pay using the CC. How to convert to 'Enter Credit Card Charges'?

qpjb · ‎May 29, 2020

I'm new to QB. I took over bookkeeping from our accounting services (and took over their QBB file).

I have been entering the line items of six months of CC statements by using the 'Enter Bill' and then 'Pay Bill' for each CC line item. However this was before I noticed the 'Enter Credit Card Charges' function, which seemed to be the same thing but in one step.

After I noticed I've been using the Enter Credit Card Charges instead because it's simpler (i.e. not two steps - Enter Bill then Pay Bill).

However it seems the Accounts Payable has been increasing for the months that I was using Enter->Pay Bills but not for the Enter Credit Card Charges months.

It seems there's a step I'm missing to make them equal. Or should I be deleted the six months of Enter->Pay and just use the Enter Credit Card Charges function instead. I'd rather the former because I've already reconciled nearly a year of credit card statements!

Sorry if I'm unclear but I'd appreciate some help!

Thanks!

JamesM · ‎May 29, 2020

Hi there,

Glad to learn that you're new to QB. I'd be be happy to steer you in the right direction with this.

I notice you've spent a lot of time reconciling the credit card statements. Your time is valuable and it's vital you go around this the best way possible. To make sure you're recording your transactions correctly, I recommend reaching out to other accounting professionals for advice. I'll leave this question in the Community so other members can chime in on this.

Otherwise, if you decide to delete the transactions, here's an article which shows you how. If you decide to make corrections using journal entries, here's a great guide which shows how to do that: Create a journal entry in QuickBooks Desktop.

In case you have other questions, feel free to contact our support team using this link here. Otherwise, feel free to leave a comment below. I'll be one message away. :)

View solution in original post

JamesM · ‎May 29, 2020

Hi there,

Glad to learn that you're new to QB. I'd be be happy to steer you in the right direction with this.

I notice you've spent a lot of time reconciling the credit card statements. Your time is valuable and it's vital you go around this the best way possible. To make sure you're recording your transactions correctly, I recommend reaching out to other accounting professionals for advice. I'll leave this question in the Community so other members can chime in on this.

Otherwise, if you decide to delete the transactions, here's an article which shows you how. If you decide to make corrections using journal entries, here's a great guide which shows how to do that: Create a journal entry in QuickBooks Desktop.

In case you have other questions, feel free to contact our support team using this link here. Otherwise, feel free to leave a comment below. I'll be one message away. :)

qpjb · ‎June 02, 2020

I see. So does 'Enter Credit Card Charges' automatically transfer the bill payment from the liability account to an expense account? Perhaps that's the step that I was missing by just using 'Enter Bill' and 'Pay Bill'.

qpjb · ‎June 02, 2020

Okay I think the very premise of my question is wrong, so I need to review more. Thanks for your help!

Topics

Training

Community

Resources

Entered credit card line items using 'Enter Bill' and then hit 'Pay Bill' to pay using the CC. How to convert to 'Enter Credit Card Charges'?