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Level 1

I want to pay out some of accrued vacation pay in $ but can only see how to pay in hours. Just moved Desktop to Online. Employee's accrued amount has been entered as $.

 
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Best answer 01-13-2020

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QuickBooks Team

I want to pay out some of accrued vacation pay in $ but can only see how to pay in hours. Just moved Desktop to Online. Employee's accrued amount has been entered as $.

I see what you're saying. QBO tracks vacation hours only. You'll need to manually track the $ amounts. If you need further assistance, don't hesitate to contact our support team using this link here

View solution in original post

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Highlighted
QuickBooks Team

I want to pay out some of accrued vacation pay in $ but can only see how to pay in hours. Just moved Desktop to Online. Employee's accrued amount has been entered as $.

Hi there, 

 

We're glad to have you join the QuickBooks Online family! I'd be happy to show you how vacation works in QuickBooks Online.

 

QB Online only allows you to enter vacation hours and not the dollar amount. You’ll have to enter the employees accrued hours when you create their paycheques. And then, the total vacation hours will be deducted.

 

If you have not setup the vacation pay. Here’s how:

  1. Click on the Gear icon.
  2. Click on Payroll Settings.
  3. Click the Vacation/Sick/PTO link below the Payroll and Services section.
  4. In the Vacation and Sick Leave Policies box, click Create.
  5. In the Category drop-down, select Vacation, enter a Description, select the Accrual Frequency, and then enter the Hours earned per year and the Maximum available hours.
  6. Click OK.

Then run the payroll, paying the accrued vacation:

  1. Click on Employees tab.
  2. Click Run Payroll.
  3. Enter all other pay types and the vacation hours.
  4. Select Preview payroll and make sure to review vacation hours.
  5. Click on Submit payroll.

To learn more about vacation pay, here are a few helpful article:

Give this a try and if you have questions, I recommend contacting our support team using this link.

Highlighted
Level 1

I want to pay out some of accrued vacation pay in $ but can only see how to pay in hours. Just moved Desktop to Online. Employee's accrued amount has been entered as $.

Thanks much. 

When I set up the vacation pay rule, there was a place to put the existing accrual, and there is a box for hours and a box for $. That led me to think I could pay $ (as I did in Desktop). 

So that is really not an option? I can work with that, but I'm surprised - and perplexed that it gave me a $ option in set up.

Highlighted
QuickBooks Team

I want to pay out some of accrued vacation pay in $ but can only see how to pay in hours. Just moved Desktop to Online. Employee's accrued amount has been entered as $.

I see what you're saying. QBO tracks vacation hours only. You'll need to manually track the $ amounts. If you need further assistance, don't hesitate to contact our support team using this link here

View solution in original post

Highlighted
Level 1

I want to pay out some of accrued vacation pay in $ but can only see how to pay in hours. Just moved Desktop to Online. Employee's accrued amount has been entered as $.

Hello, just want to know how to pay vacation pay out and only vacation pay, not run another 

two weeks of payroll.

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Level 6

I want to pay out some of accrued vacation pay in $ but can only see how to pay in hours. Just moved Desktop to Online. Employee's accrued amount has been entered as $.

Hey New Orleans,

 

QuickBooks Online automatically keeps track of your vacation accruals, so you can easily pay them out at any time. This is typically paid out on your regular schedules as the hours are used. Year-end forms and ROEs are designed with this in mind. To pay out vacation in a lump sum, you can include it on the next pay run or create it separately on a previous pay run. I'd recommend speaking with your accountant about this, as they'll be able to make sure taxes are considered appropriately. You can easily invite your accountant as a user to approach this together. To search for a pro in your area, simply head to the My Accountant tab in QuickBooks Online then click on Find a pro to help.  

 

Let me know how this goes!