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Generating and filing T4s in QuickBooks Online

If your business has employees, one of your responsibilities is to prepare and submit their T4 slips and summary. This has the potential to be a time-consuming task, but with QuickBooks Online Payroll, it can be a breeze. Here’s a general overview of the process of preparing and submitting T4s in QuickBooks Online.


Step 1: Review your payroll data

Before you begin, review your payroll data to make sure that it’s accurate. This includes verifying employee information, pay rates, deductions, and benefits. Reports are an excellent way to review this information at a glance. You can access payroll reports by choosing Reports from the left navigation menu, and selecting or searching for the report you want to run. You can find a list of available payroll reports here.


Step 2: Generate T4 slips and summary

To generate T4 slips:


  1. Browse to Taxes and select Payroll tax.
  2. Select the Filings tab.
  3. Select Review for T4 Summary under Action needed to make sure the aggregated amounts are correct. Select Next to continue to the next screen. 
  4. Under T4 Employer Slips, select Preview to make sure the amounts are correct, then download the XML file that needs to be uploaded to the CRA website. Select Next to continue to the next screen.
  5. Under T4 Employee Slips, select Preview to save or print the employee copy of the T4 slips to send to employees. Select Record filing to continue to the next screen.
  6. Under Send to Workforce, select the employees that you would like to send the T4s to through Workforce and select Submit.
  7. Select Done to finish.


Step 2: Submit T4 slips and summary

Here's how to submit your employees' T4 summaries to the CRA:


  1. After downloading the XML file in the steps above, browse to the Filing Information Returns Electronically page on the CRA website.
  2. Select Internet file transfer.
  3. Read through the Disclaimer and select I agree.
  4. Enter the Account number and Web access code you received from the CRA.
  5. Select Next.
  6. Browse to find the T4 XML file on your computer and upload it to the CRA website.
  7. Submit your return.


Preparing and submitting employee T4s in QuickBooks Online is a straightforward process. By following these steps, you can make sure that your slips are accurate and submitted on time.


If you encounter any issues while generating T4 slips, don't hesitate to reach out to our Support team for assistance, ask our Digital Assistant, or check the Support page for immediate answers.


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1 Comment 1
Level 3

Generating and filing T4s in QuickBooks Online

Your Step 2: Generate T4 Slips and Summary has incorrect instructions as there's NO XML file to download. We only get the option to "View" the XML file. Saving the page as a XML file does not help either, because CRA has rejected it because it's not per their specifications. Please fix this soon, as it affects EVERY business using QBO unless they don't pay wages.

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