I work for a construction company. We pay WSIB Premiums every quarter based on the total amount we've paid all of our employees that quarter.
It used to be one rate so it was easy to figure out. Now, it's changed and WSIB wants two different totals - one basic total for all work completed, and one for Siding jobs only. We've never felt the need to track different types of jobs when it comes to payroll. We only track them in terms of income. Customers pay a set cost per job, and we don't charge them extra if a job takes longer than expected. We use a spreadsheet to keep track of the jobs we've completed and what type of work was done, but that's mostly used to give us a general idea so we can plan our season ahead of time.
Our workers do use the Time Activity feature in Quickbooks to submit their timesheets, which I look over before running payroll. Here are some options I've come up with, but they all seem like a lot of work:
- When submitting a Time Activity, have the workers add "Siding" to the description area. Then I can review all of the time activity for the quarter and add up the hours for these jobs. I think I would need to go employee by employee and figure out their pay separately, which would take a long time.
- Add another Work Location for "Siding" and see if I add hours for the regular address, and hours for the Siding address, to one pay check.
- Keep track of the number of Siding jobs per month, keep it in a spreadsheet, and use that as a rough guide. If 30% of jobs completed were siding, I would split the total payroll amounts into 70% for the normal rate and 30% for the Siding rate. This will not be accurate.
I would greatly appreciate and help or other ideas with how to deal with this. It is pretty time sensitive since every pay period that passes without a solution will skew the numbers.
