Paycheques

Hello Karen28,

It's awesome that you're using the Payroll add-on for QuickBooks Desktop. It's a versatile option that allows you to track your payroll information right in your books without needing a separate platform. I can appreciate not needing to print pay cheques when you're using EFT and I want to make sure you can use the Payroll system with as few clicks as possible.

When you run payroll, you should see two options on the Review & Create Pay Cheques screen under heading Pay Cheque Options:

• Print pay cheques from QuickBooks Desktop
• Assign cheque numbers to hand written cheques

When you select Print pay cheques from QuickBooks Desktop, the program will prompt you with To Print from the Recent Payrolls list in the Payroll window. When you select Assign cheque numbers to hand written cheques, however, the program won't give you that same prompt in the list. In the cheque field, you can even put EFT, which will save on the cheque transaction created in QuickBooks Desktop. Once you save, the status will read Complete. In light of these details, the the Assign cheque numbers to hand written cheques option may work best for you.

Once you've done that, then you can go to print the paystubs as usual. It sounds like you're familiar with the process, but I'll outline it here just in case.

1. Select File from the top menu.
2. Hover over Print Forms.
3. Choose Paystubs.
4. Select the stubs needed, then Print.

To deal with the pay runs that are still reading To Print in the Payroll window, here's an alternative option to going through the steps to "print" them.

1. On the Payroll screen, right-click on To Print.
2. Choose Remove from print queue.
3. Select Yes.

Just like that, it'll read Complete instead. There isn't a way to batch do this, however it should save you time from going into every cheque or pay run individually.

I hope that's helped shed some light on the options available to you when using QuickBooks Desktop Payroll. Don't be afraid to ask more questions.